Satellite teams is seeking a highly organized and proactive events manager to support the planning, coordination, and execution of international events. This role is ideal for someone who thrives in fast-paced environments, excels at logistics and coordination, and is comfortable managing multiple moving parts across different countries and time zones.
this is an urgent hire and will play a key role in reducing operational load by owning end-to-end event coordination.
responsibilities
* own end-to-end planning and execution of company and client events across multiple locations
* manage all event logistics including venue sourcing, vendor selection, contracts, travel, accommodation, schedules, and budgets
* act as the primary point of contact for all event-related coordination, ensuring clear communication with internal stakeholders and external partners
* coordinate international travel logistics for attendees, speakers, and team members
* build and manage detailed event timelines, run-of-show documents, and contingency plans
* handle on-the-ground event execution, including last-minute changes, troubleshooting, and real-time decision-making
* track budgets, invoices, and payments related to events and vendors
* ensure events align with brand standards, objectives, and overall experience expectations
* conduct post-event wrap-ups including feedback collection, learnings, and reporting
* support ad-hoc coordination tasks related to marketing activations, community events, or offsites as needed
qualifications
* 2+ years of experience in event management, event coordination, or project coordination
* experience managing international or multi-location events
* must have a valid passport
* must be able to travel to the united states, canada, and europe
* there are no existing issues related to the applicant's ability to apply for a visa.
* prior work with remote or distributed teams
* strong vendor management experience (venues, suppliers, agencies, freelancers)
* familiarity with event budgets, invoicing, and basic financial tracking
* experience coordinating travel logistics (flights, accommodations, visas, schedules)
* background in corporate events, offsites, retreats, conferences, or brand/community activations
* highly detail-oriented with strong problem-solving skills under pressure
* comfortable working in fast-moving, loosely structured environments
* proficiency with tools such as google workspace, spreadsheets, project management tools (e.g., asana, notion, trello, clickup)
* based in or familiar with playa del carmen, cancún, or similar event-heavy locations
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