Executive assistant | operations (asistente ejecutivo/a de operaciones)
remote | full-time | u.s. business hours
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about the role
we are hiring an executive assistant to support a u.s.-based executive across calendar management, communication follow-through, relationship support, and administrative operations.
this is a high-trust role for someone who can protect time, drive accountability, and help keep priorities moving across a fast-paced business.
this is not a traditional administrative role. The right person will act as a gatekeeper, accountability partner, and operational support partner so the executive can stay focused on high-value work.
what you’ll own
● manage a complex calendar across business and personal commitments
● coordinate meetings, travel, agendas, notes, and follow-ups
● track action items, deadlines, and priorities so nothing falls through the cracks
● triage incoming email, flag urgent items, and draft responses for review
● support professional communication with clients and key partners
● build and maintain a structured contact database across multiple platforms
● handle document formatting, e-signature routing, and digital file organisation
● support basic linkedin engagement and related coordination when needed
what success looks like
● calendar is well-managed with clear prioritisation and minimal conflicts
● a shared task system is in place and actively used
● the contact database is organised and ready for ongoing outreach
● email triage and follow-up run smoothly
● the executive has more time for high-value work and less time spent on logistics and admin
● the role is handled with strong discretion, reliability, and judgment
what we’re looking for
● 3+ years of experience as an executive assistant or in a similar high-trust support role
● strong organisational skills and the ability to manage multiple priorities in a fast-paced environment
● strong written communication and professionalism in client-facing correspondence
● proactive and self-directed, with the confidence to manage up when needed
● high emotional intelligence and discretion
● proficiency in microsoft 365, including outlook, teams, sharepoint, word, and excel
● strong phone presence and professional demeanour
● comfortable working u.s. business hours
strong fit if you also have
● experience supporting an executive, founder, or senior leader
● experience with contact management systems or crm tools
● experience in a remote ea role
● familiarity with task or project management tools such as planner, asana, or monday.com
next step
shortlisted candidates will be asked to complete a short assessment.
please complete the form in full. Incomplete applications will not be reviewed.
apply here: