Sr. Administrative assistant
this role is within chamberlain group's nogales executive administrative support services group. A successful incumbent is expected to (i) prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications, and (ii) manage multiple calendars, including scheduling appointments and providing itineraries. Requires 4+ years of relevant work experience and a minimum of a high school diploma or ged equivalent.
* prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications
* manage multiple calendars, including scheduling appointments and providing itineraries
* manage meeting planning including scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics, equipment, catering, etc.; on occasion, may need to take and distribute meeting minutes
* maintain accuracy of organizational charts, mailing lists and contact lists
* maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department
* coordinate all aspects of travel (flights, transportation, hotels, directions, etc.), including international travel
* coordinate interview processes with human resources and support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc.
* manage office space needs and requirements
* receive and screen phone calls, visitors and mail
* process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices
* this position requires regular and predictable on-site attendance and the ability to work the particular shift and/or schedule to which you are assigned, as well as additional hours as needed.
* protect chamberlain group’s reputation by keeping information confidential
* maintain professional and technical knowledge by attending educational workshops, professional publications, establishing personal networks, and participating in professional societies
* contribute to the team effort by accomplishing related results and participating on projects as needed.
education/certifications:
* high school diploma or ged equivalent
experience:
* 4+ years of relevant work experience
knowledge, skills, and abilities:
* moderate to advanced acumen with microsoft office suite; outstanding verbal and written communication skills, including grammar and proofreading; strong attention to details with an emphasis on organization and prioritization skills
other:
* english proficiency