Job role
as a dedicated and driven executive support specialist, you will play a pivotal role in providing administrative assistance to our us-based executives.
key responsibilities:
* calendar management: schedule meetings efficiently across different time zones, ensuring seamless coordination and minimizing disruptions.
* agenda preparation and meeting briefing: develop detailed meeting agendas and briefings, including key task reminders and personalized notes, to facilitate productive discussions and decisions.
* document creation: assist in preparing and refining documents such as 1-pagers and presentation decks, aligning with business objectives and standards.
* travel arrangements: handle travel logistics for executives, including flight bookings, accommodation arrangements, and meal reservations, ensuring comfort and convenience.
* social media assistance: support social media activities, such as converting content from linkedin to twitter or posting newsletters on the company website using framer, promoting brand awareness and engagement.
* meeting planning and coordination: plan and coordinate travel logistics for executives, including transportation, accommodation, and meeting space arrangements, ensuring smooth operations and efficient use of resources.
requirements:
* bachelor's degree or relevant qualifications: hold a degree in a relevant field or possess equivalent qualifications, demonstrating a strong foundation in administration and support services.
* attention to detail: demonstrate meticulous attention to detail and a commitment to accuracy in all tasks, ensuring high-quality outcomes and minimal errors.
* effective communication skills: possess proficient written and verbal english communication abilities, facilitating clear and concise communication with executives and other stakeholders.
* technical proficiency: familiarity with gmail and slack for internal communications, with a willingness to learn and utilize hubspot and zapier, enhancing productivity and efficiency.
* problem-solving abilities: display the ability to identify and address challenges proactively, finding creative solutions to complex problems and contributing to a positive work environment.
* adaptability and flexibility: demonstrate comfort with ambiguity and adaptability, thriving in a rapidly evolving environment and responding effectively to changing priorities.
* us executive support experience: possess familiarity with the needs and expectations of us-based executives, understanding their requirements and delivering tailored support.
* knowledge of us travel infrastructure: have an understanding of us airports, rental car companies, hotels, and travel arrangements, ensuring seamless execution of travel plans.