Executive assistant
los angeles based in-office - located between west hollywood and culver city offices
company description
skin gym and paintlab are fast‑growing beauty brands sold at major retailers including ulta, walmart, cvs, and amazon. We are a lean, founder‑led team focused on innovation, speed, and execution.
role overview
we are looking for a highly organized, proactive executive assistant / office manager to support the founder and help drive day‑to‑day operations across the business. This role is not a traditional admin position—you will be deeply involved in keeping projects moving, managing follow‑ups, and ensuring nothing falls through the cracks.
key responsibilities
executive support
* manage inbox and calendar, prioritize communications, and draft responses
* schedule meetings and coordinate across internal and external stakeholders
* prepare documents, presentations, and summaries as needed
operations & follow‑ups
* track and follow up on all open items across vendors, agencies, and partners
* coordinate with 3pl (rjw), manufacturers, and internal teams
* maintain organized trackers for inventory, pos, and key deadlines
retail & project coordination
* support retail initiatives across ulta, walmart, cvs, and target
* track line review timelines, submissions, and deliverables
* assist in preparing decks and materials for buyer meetings
project management
* maintain weekly task trackers and ensure accountability across the team
* identify bottlenecks and proactively push projects forward
* provide weekly status updates to leadership
general business support
* assist with light research, reporting, and data organization
* support cross‑functional projects across marketing, operations, and sales
qualifications
* 2–5+ years experience in an executive assistant, operations, or coordinator role
* extremely organized with strong attention to detail
* proactive, resourceful, and able to take initiative without constant direction
* strong written and verbal communication skills
* comfortable working in a fast‑paced, high‑growth environment
* experience in e‑commerce, retail, or beauty is a plus
what we’re looking for
* someone who follows up without being asked
* someone who keeps things moving and holds others accountable
* someone who can anticipate needs and solve problems quickly
* a strong operator who thrives in a fast‑paced environment
how to apply
* email your resume + include a brief note on why you’re a strong fit and an example of a time you managed multiple priorities or kept a complex project on track. Email to hello @ skingymco.com
this job description is intended to outline the general nature and level of work performed in this role. It is not intended to be a comprehensive list of all responsibilities, duties, or qualifications. Responsibilities may evolve over time and are subject to change at the discretion of management.
skin gym is an equal opportunity employer committed to building a diverse and inclusive team. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status.
we will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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