This is a position within keller executive search and not with one of its clients.
ready to supercharge executive searches at a global firm impacting top talent worldwide?
join keller executive search and thrive in a fast-paced, collaborative environment as our dedicated administrative assistant.
in this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition.
if you're searching for administrative assistant jobs in new york with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.
key responsibilities:
manage executive calendars, schedule meetings, and coordinate travel arrangements.
prepare and edit correspondence, reports, and presentations.
maintain filing systems and manage documents related to client projects.
conduct research to assist with candidate sourcing and client needs.
support the team with various administrative tasks as needed.
communicate effectively with clients and candidates for a professional experience.
assist in organizing company events, meetings, and workshops.
prior experience as an administrative assistant or similar role.
familiarity with microsoft office suite (word, excel, powerpoint, outlook).
strong organizational and multitasking skills.
excellent written and verbal communication.
ability to handle confidential information with discretion.
attention to detail and accuracy.
works well independently and in a team.
adaptable in a dynamic environment.
compensation and benefits (upfront highlights):
competitive salary:
2m–3m
annually (depending on experience).
comprehensive health insurance (medical, dental, and vision).
paid time off (pto) including vacation, holidays, and personal days.
paid sick leave.
significant opportunities for professional growth, skill development, and career advancement.
supportive, inclusive, and diverse work environment valuing collaboration and innovation.
the chance to make a meaningful impact by connecting top talent with life-changing opportunities.
professional growth
experience in a rapidly growing organization.
opportunity to expand responsibilities over time in executive recruitment.
hands-on learning and skill development in high-impact talent acquisition.
company culture
flat management structure with direct access to decision-makers.
friendly, collaborative u.s.-based team empowering innovation.
open communication environment.
no bureaucracy or rigid hierarchies.
results-oriented approach.
why join keller:
global reach and impact
join a top-tier international executive search firm with worldwide reach.
you'll gain exposure to u.s. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.
career acceleration
thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.
collaborative and inclusive culture
team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.
work-life integration
enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.
unmatched professional growth
benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and hr advisory services, in a company committed to excellence, client success, and long-term employee development.
equal employment opportunity (eeo) and non-discrimination policy
equal employment opportunity statement
bothkellerand its clients areequal opportunity employers in mexico.
all employment decisions—without exception—are madewithout discriminationbased onethnic or national origin, color, culture, sex, gender, gender identity or expression, sexual orientation, age, disability, social or economic condition, health status (including pregnancy and lactation), religion, language, opinions, marital or family status, migration status, political affiliation, or any other status protected by law.
this commitment reflects the federal constitution's non-discrimination principle and the following laws: thefederal labor law (lft)and thefederal law to prevent and eliminate discrimination (lfped); and, in mexico city, thelaw to prevent and eliminate discrimination of mexico city.
scope.
this policy applies to every stage and aspect of employment, including recruiting, hiring, assignment, compensation, benefits, training, promotion, transfer, leave, discipline, termination, and all workplace programs.
the lft prohibits employment conditions that discriminate and defines workplace harassment and sexual harassment, which this policy expressly forbids.
commitment to diversity, equity & inclusion
keller and its clients
foster diverse, inclusive, and safe workplaces
where everyone is valued and can thrive.
this commitment aligns with the
lfped
(federal) and
cdmx anti-discrimination law
, which promote equal opportunity and actions to prevent and eliminate discrimination.
we also recognize the
lgamvlv
framework to prevent, address, and eradicate violence against women, including
violence in the workplace and educational settings
, and we support measures that ensure a work environment free from violence for
all
employees.
reasonable accommodations (
ajustes razonables
)
keller and its clients will provide
reasonable accommodations
(
ajustes razonables
) to qualified individuals with disabilities, pregnant and lactating employees, and others as required by law, through an
interactive process
to identify effective accommodations that enable equal access to employment and job performance.
this is consistent with
lfped
definitions of
ajustes razonables
and lft protections for dignified work and non-discrimination.
harassment- and violence-free workplace
we
strictly prohibit
all forms of workplace harassment, including
hostigamiento
(abuse of power in a hierarchical relationship) and
acoso sexual
(sexual harassment without hierarchy), and any conduct that creates a hostile, intimidating, or offensive environment.
the
lft
defines these concepts and forbids such conduct by employers and workers.
the
lgamvlv
also requires measures to prevent, address, and sanction workplace violence.
psychosocial risk prevention.
in line with
nom-035-stps-2018
, we implement and maintain written policies, preventive actions, reporting channels, and follow-up procedures to identify, analyze, and mitigate
psychosocial risk factors
and
workplace violence
, and to promote a favorable organizational environment.
telework protections.
where telework applies, we comply with
nom-037-stps-2023
by maintaining a telework policy, ensuring health and safety conditions at the remote workplace, providing necessary equipment and training, and enabling reversibility when justified.
equal pay and fair compensation
compensation decisions are based on
skills, responsibilities, performance, experience, and market data
.
paying a worker less because of
age, sex, nationality, or other protected characteristics
is prohibited under the
lft
.
where we choose to publish salary ranges in job postings, we will ensure that such disclosures are
accurate and non-discriminatory
and that
final offers
reflect bona fide factors such as experience, competencies, internal equity, and applicable pay structures.
transparency & audits.
keller and its clients periodically review compensation practices to support
pay equity
and to ensure compliance with applicable federal and local laws and standards.
data privacy and employee information
we collect and process
personal data
(including any
sensitive data
) only for
legitimate purposes
related to employment and in accordance with the
federal law on protection of personal data held by private parties (lfpdppp)
and its regulations.
we provide
privacy notices
, implement appropriate
security, access, and retention controls
, and obtain
consents
where required.
reporting, investigation, and non-retaliation
employees, candidates, contractors, and other stakeholders may
report concerns
(discrimination, harassment, retaliation, or policy violations) via designated reporting channels (hr, ethics/compliance, or the hotline/email provided in local onboarding materials).
reports will be
addressed promptly, impartially, and confidentially
, consistent with due process and
conapred/lfped
anti-discrimination principles and applicable labor procedures.
retaliation is prohibited
.
local compliance (mexico city)
in mexico city, this policy is further guided by the
law to prevent and eliminate discrimination of mexico city
, including its
2024 updates
, and by relevant provisions of the
constitution of mexico city
that reinforce equality and non-discrimination.
training and communication
keller and its clients provide
periodic training
on
non-discrimination, harassment prevention, psychosocial risk factors (nom-035)
, and
telework obligations (where applicable, nom-037)
.
policies and procedures are made available in
spanish and english
for accessibility and understanding.
administration, review, and amendments
this policy is administered by
human resources
and
legal/compliance
in mexico.
it will be
reviewed at least annually
and updated as laws evolve (e.g.,
lft
,
lfped
,
lfpdppp
,
lgamvlv
,
nom-035
,
nom-037
) and as internal practices improve.
note:
this job posting may be for a position with keller executive search or one of our clients.
the specific employer will be identified during the application and interview process.
employment laws and requirements may vary depending on the employer and location.
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