Executive assistant - real estate support
job description
* we seek a skilled executive assistant to provide daily coordination, client communication, and administrative management support for a real estate broker.
* the ideal candidate will be proactive, detail-oriented, organized, and possess strong english and spanish communication skills.
responsibilities:
1. answer calls, record messages, and classify leads according to provided scripts.
2. manage communication with clients, tenants, and realtors through calls, texts, and emails.
3. coordinate showings via showingtime and update listings on mls.
4. schedule and confirm appointments, open houses, and follow-up visits.
5. assist with vendor coordination and track completion of property management tasks.
6. create and update marketing materials such as flyers and property brochures in canva.
7. send newsletters or campaigns using constant contact and update google business posts.
8. maintain organized records of leads, listings, and client communications.
requirements:
* 2+ years of experience as an executive or administrative assistant (real estate preferred).
* advanced english and spanish communication skills (written and verbal).
* knowledge of real estate processes, mls systems, or showingtime.
* high proficiency in google workspace (docs, sheets, calendar, drive).
* basic design skills using canva and familiarity with constant contact or similar tools.
* strong attention to detail, follow-up discipline, and organizational ability.
* tech-savvy with the ability to manage calls, crm data, and online tools efficiently.
* availability to work remotely during u.s. business hours (eastern time).