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Job Title: Executive Assistant / Project Manager
Location: Remote – Work From Home
Hours: 9:00 AM – 5:00 PM Eastern Standard Time
Department: This position reports directly to Dr. Avi Patel, CEO
Commitment: Long-term, Full-Time
Requirement: Must speak and write English fluently
I’ve lived the life of a general dentist: the long hours, the patient load, the burnout. I know what it feels like to be overextended, trading time for money and passion for exhaustion. But I also know what’s possible when the right systems, mentorship, and clarity are put in place.
That’s why I created Clear Aligner Advisor, a movement dedicated to helping dentists build thriving, fulfilling practices through one of the fastest-growing procedures in dentistry: clear aligners.
In just a few short years, we’ve grown from a simple story I shared online into an international platform. We’ve trained more than 200 dentists who’ve generated over $9 million in aligner revenue, partnered with leading brands, and are scaling enterprise solutions with DSOs. We’re flipping the industry on its head and empowering dentists worldwide to practice with confidence, earn more, and live better lives.
But none of this happens without my team. My employees are my greatest investment. And right now, I need an Executive Assistant / Project Manager who can stand shoulder‑to‑shoulder with me — someone who thrives on bringing structure to chaos, who’s as energized about execution as I am about vision.
The Role
This is not a passive, “take notes and schedule meetings” kind of position. This is about ownership, accountability, and proactive leadership. You will be the organized counterpart to a CEO constantly driving growth, partnerships, and innovation.
Your responsibilities will include:
- Heavy calendar management and inbox ownership – ensuring every commitment is captured and prioritized.
- Project management – taking notes and action items from meetings, building timelines, holding vendors and team members accountable, and ensuring projects move from idea to completion.
- Process building & SOP creation – not just following systems, but creating them.
- AI‑enabled workflows – familiarity with (or eagerness to learn) AI tools to streamline repetitive tasks and build automations.
- Platform fluency – Kajabi, GoHighLevel, Notion, Stripe, invoicing, and other business‑critical tools.
- Client‑facing deliverables – preparing pitch decks, coordinating travel, and handling logistics for live events and workshops.
- Engagement & outreach – light DM engagement, outbound messaging, and relationship nurturing.
The Person
I’m not looking for average. I’m looking for someone in the top 1% of candidates who sees themselves as a driver — someone who thrives on taking initiative, solving problems, and creating order from complexity.
- You’re tech‑savvy and love efficiency.
- You’re proactive, never waiting for instructions when you can anticipate needs.
- You’re detail‑obsessed, with flawless written English.
- You bring positive, high energy – so much so that you can match (and even exceed) my own pace.
- You believe in accountable ownership – when a project is placed in front of you, you fit the pieces together without micromanagement.
- You’re excited to learn, grow, and contribute to a mission that changes lives.
The Culture
At Clear Aligner Advisor, we’re building more than a company. We’re building a movement:
- Dentists earning more, working less, and finding fulfillment.
- Patients gaining confidence through world‑class care.
- An industry being reshaped by simplified, brand‑agnostic education.
- If you join us, you won’t just be an assistant you’ll be a partner in driving this mission forward.
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