About this role:
We are seeking a highly skilled and proactive Executive Assistant / Chief of Staff to directly support our Principal. The adecuado candidate will have a strategic mindset, excellent operational skills, and the ability to seamlessly manage both high-level initiatives and detailed administrative tasks.
This remote position requires someone who can work independently, think critically, and communicate effectively with internal and external stakeholders.
Responsibilities:
Key Responsibilities:
- Act as a trusted advisor to the Principal, providing strategic support and implementing initiatives
- Develop and maintain standard operating procedures and systems
- Lead special projects and coordinate cross-functional communication
- Create and manage protocols to improve operational efficiency
- Serve as primary liaison between the Principal and internal/external stakeholders
Daily Operations:
- Manage comprehensive inbox and calendar
- CRM management and maintenance
- Document administration and filing of key items
- Identify and monitor relevant industry news, publications, and datasets
- Handle confidential information with discretion
- Coordinate and execute Principal's task list with precise follow-through
Business Support:
- Oversee financial operations including bookkeeping, expense management, and invoice processing
- Support business development through research and lead generation
- Prepare briefings and materials for key meetings
- Monitor and track project deliverables and timelines
- Assist in strategic planning and execution of business initiatives
Personal Support:
- Manage personal errands and administrative tasks
- Travel coordination including flights, accommodations, and activities
- Gift procurement and special occasion planning
- Health and wellness tracking for Principal
- Oversight of personal administrative matters (renewals, registrations, etc.)
Requirements:
- At least two years of experience as an Executive Assistant or Chief of Staff
- High level of English proficiency
- Proactive and internet savvy
- Technology savvy (i.e. AI)
- Excel wizard
- Accounting background preferred
- Real estate/construction knowledge preferred
- Great at figuring things out and eager to learn
- Organized
- Good communication
Notes from the Principal: This job is a mix of life errands/personal tasks, standard EA/Chief of Staff role, and anything that helps support business operations.
📌 Corporate Strategist [Aplicar en 3 Minutos]...
🏢 beBeeExecutive
📍 México