Project coordinator job description
job summary:
the project coordinator plays a vital role in supporting the global project operations team by assisting project managers with day-to-day responsibilities.
key responsibilities:
1. assigned to multiple projects concurrently, supporting project management activities
2. use methodology guidelines and templates to ensure projects consistently adhere to good governance and best practices
* manage creation and access to project tools, templates, and document storage e.g., smartsheet, moveit, sharepoint
* maintain project information within relevant tools, e.g., contact lists, org charts, project dates
3. support the pm in the smooth running of the project during its lifecycle:
* follow up on project actions, risks, issues
* support client and internal strada status reporting
* monitor time tracking and project financial position with regular updates to pm
* support the pm in maintaining project plans and resource forecasts
* support smooth operation of project financial processes such as monthly reporting, change requests, and invoicing
* support project team members' use of project tools including smartsheet, moveit, sharepoint
* on project completion, support the pm to close the project, archive project tools, and documents
4. depending on assignment:
* support the pm in drafting project management deliverables such as kick off decks, stage sign-offs, documentation of lessons learned
* assist the pm in scheduling meetings and taking notes/actions
* take responsibility for selected project activities related to resourcing, financial processes, and forecasting
* support the pm by monitoring testing defects (running reports and chasing actions)
* support the strada project practice
* support improvements to pmo tools and templates
* support training of team members on project management tools including hr it projects e.g., workday, successfactors, jira, sharepoint, and future tools
* support portfolio reporting, including month-end production of reporting pack
* support lessons learned process
* play an active role in continuous improvement of methodology guidance notes
* provide administration support to the pmo/portfolio leads
* provide cover for project coordinators in other locations
* maintain project coordinator team standard operating procedures
* support practice-wide improvement initiatives
* may act as buddy to new project coordinators