Join an acclaimed global architecture firm:
valerio architects is an acclaimed mid-size ±90 people multi-disciplinary architecture and interior design firm, with offices in los angeles (us), new york (us), milan (it), monterrey (mx), and buenos aires (ar) and a wide range of large, high-profile multinational clients. Our focus is on corporate interiors, brand development, hospitality, restaurant, and retail projects with an emphasis on complex, high-quality, sustainable solutions. Valerio architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.
who we're looking for:
we are seeking a highly organized and professional administrative assistant to join our team in monterrey. This individual will provide critical day-to-day support to our leadership and staff while helping to ensure the efficient operation of our firm.
key responsibilities:
* answer and direct telephone calls
* manage and log all shipping and receiving of drawings and parcels
* perform accurate data entry and maintain various internal records
* track staff attendance and assist with timesheet documentation
* manage calendars and assist with meeting scheduling
* help coordinate and set up for office and client meetings
* take and distribute clear, organized meeting notes
* assist staff with travel arrangements and process travel reimbursements
* perform credit card receipt reconciliation and reporting
* sort and distribute incoming mail, shipments, and courier deliveries
* scan, file, and organize both digital and hard-copy documents
* oversee maintenance and replacement of office equipment (i.e. printers, copiers, faxes, av systems) and coordinate office supply inventory
* assist with the planning and execution of internal meetings and special events
* support general office upkeep and presentation to ensure a professional work environment
qualifications:
* minimum 3 years of administrative experience in a professional office setting
* proficiency in microsoft office suite (outlook, word, excel)
* proficiency in mac/apple related products and related office software
* exceptional organizational, communication, and time management skills
* detail-oriented with a proactive and solution oriented approach
* ability to handle sensitive information with discretion and professionalism
* ability to multitask and work independently
what we offer:
* competitive salary, commensurate with experience
* opportunities to work on complex, high-profile projects in a supportive, collaborative environment
* growth pathways and ongoing professional development within a prestigious, globally-recognized firm
compensation salary range: $20,000-$25,000 mx