We are seeking a highly capable executive assistant to support c-suite leaders in a fast-paced, high-performance environment.
this role is critical in ensuring executive efficiency by managing complex schedules, coordinating travel, organizing corporate events, and proactively anticipating leadership needs.
executive calendar and time management
* manage complex and dynamic calendars for senior executives, ensuring optimal use of executive time.
* prioritize competing requests and resolve scheduling conflicts with sound judgment and discretion.
* coordinate internal and external meetings with senior leadership, and key stakeholders.
* ensure executives are fully prepared with meeting materials, agendas, and relevant background information.
executive operations and coordination
* serve as a trusted administrative partner to the executive office.
* anticipate executive needs and proactively address potential scheduling, logistical, or operational issues.
* maintain strong coordination across teams to ensure alignment on executive priorities.
travel management
* coordinate detailed domestic and international travel arrangements including flights, accommodations, transportation, and itineraries.
* prepare comprehensive travel plans and manage last-minute changes efficiently.
corporate event and meeting planning
* serve as the central organizer for executive and corporate events, including leadership meetings, executive offsites, company events, and other internal gatherings.
* manage logistics including venues, vendors, schedules, and materials.
expense management and administrative support
* prepare and submit accurate and timely executive expense reports.
* maintain records and documentation consistent with company policies.
* provide general executive administrative support as required.
executive representation
* act as a professional liaison between executives and internal and external stakeholders.
* handle sensitive information with the highest degree of discretion and confidentiality.
* represent the executive office with professionalism, composure, and sound judgment.
qualifications
* proven experience supporting senior executives or c-suite leaders in a fast-paced professional environment.
* exceptional written and verbal communication skills.
* high level of professionalism, discretion, and executive presence.
* outstanding organizational and time-management abilities.
* ability to manage multiple priorities with a strong sense of urgency.
* highly proactive, resourceful, and solution-oriented.
* strong interpersonal skills, with the ability to interact effectively with senior professionals and external partners.
* proficiency in microsoft office suite (outlook, excel, powerpoint, word).
* experience supporting executives in private equity, investment management, financial services, or professional services environments is preferred.
* strong ability to anticipate needs.
* trustworthy with excellent judgment.
requerimientos
* educación mínima: educación media superior - bachillerato general.
* 1 año de experiencia.
* idiomas: inglés.
* conocimientos: microsoft office.
* palabras clave: directivo, mando, gobierno, regencia, executive, managing, ejecutivo, ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide.
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