Administrative assistant job description
we are seeking a highly organized and skilled administrative assistant to provide comprehensive support to our market general manager (gm) and management team.
the ideal candidate will have excellent organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Strong proficiency in written and spoken english and spanish is required, as well as superior communication and interpersonal skills.
responsibilities:
* manage the gm's meetings, appointments, travel itinerary, and conference calls
* prioritize and organize projects for the gm
* keep the cgm informed of daily agendas and updates
* organize meetings, assignments and transcribing minutes
* coordinate travel and destination management of gm during business meetings and events
* coordinate travel and destination management of visiting guests
* facilitate communication with external stakeholders and brand partners
* manage projects, prepare letters and reports, and handle data entry as needed
* compile and submit monthly expenses
* handle general enquiries, courier and mail services
* perform reception duties, including greeting and serving visitors professionally
* maintain confidentiality and uphold a high level of professionalism
* collaborate with internal teams and external parties to ensure effective project and tasks execution
* prepare powerpoint for presentations and reports
requirements:
the successful candidate will have:
* a minimum of three (3) years of experience in an administrative role
* strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
* ability to multi-task effectively in a fast-paced environment
* strong proficiency in written and spoken english and spanish, including excellent grammar and writing skills
* superior communication and exceptional interpersonal skills, along with a professional demeanor, collaborative nature, and ability to work effectively in a team environment across all levels
* must be detail-oriented, an expert user of ms office suite, and proficient with report writing
about us
we are a leading provider of nutritional supplements, skincare, and healthy lifestyle products. Our commitment to excellence goes beyond our products and we strive to create a company culture where all members feel cared for, included, and valued.
key qualities:
leadership skills, teamwork, time management, communication, attention to detail, problem solving, integrity, customer service