Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.
job summary
- to support our extraordinary teams who build great products and contribute to our growth, we're looking to add a_n _administrative assistant_ _located in _guadalajara, north campus_._
- reporting to the_ _vp of operations,_ _this role involves being responsible for performing clerical functions and confidential administrative support, relieving management of routine administrative activities._
what a typical day looks like:
- _ coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements._
- _ reads and routes incoming mail.
locates and attaches appropriate file to correspondence to be answered by employer._
- _ composes and may initiate routine or non-routine correspondence and memoranda._
- _ handles details of a highly confidential and critical nature._
- _ organizes and maintains file system and files correspondence and other records._
- _ answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
may respond to inquiries about company products using a standard script and procedures._
- _ greets scheduled visitors and guides to appropriate area or person.
may coordinate or conduct facility tours._
- _ arranges and coordinates travel schedules and reservations and coordinates related arrangements._
- _ conducts research, and compiles and types statistical reports._
- _ coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings._
- _ makes copies of correspondence or other printed materials.
may also maintain key distribution and contact lists._
- _ operates a personal computer and uses appropriate software packages as needed._
- _ orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance._
- _ functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations._
- _ prepares reports and presentations as required.
may prepare material for board meetings._
- _ may order, maintain and dispense esd supplies for organization in support of maintenance of iso certification._
- _ may maintain time and attendance records for the department's personnel._
- _ may input customer's responses to the customer satisfaction index (csi).
prepares reports and presentations for weekly site meetings.
provides monthly and quarterly results to management and corporate._
- _ may verify third party invoices against services/products supplied including contract agencies.
keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs._
- _ may make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries._
- _ may assist in the planning and execution of logistics for company meetings, special events, and other promotional events._
- _ may assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services._
- _ may collect and prepare information for use in discussion/meetings of executive staff and outside individuals._
the experience we're looking to add to our team:
- _ ba/bs degree_
- _ previous experience in manufacturing industry._
- _ advanced english level._
- _ advanced ms office_
- _ analytic: able to propose solutions and solve problems._
- _ good communication skills._
- _ customer service._
- _ demonstrates mastery of operations and administrative planning knowledge._
what you'll receive for the great work you provide:
- competitive salary.
- life & medical insurance.
- christmas bonus.
- food coupons.
- saving fund.
is81
job category
administration
*required skills*:
optional skills: