Overview
cimmyt is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It aims to improve quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the global south, through partnerships. This work supports the livelihoods of resource-poor farmers and contributes to a more productive, inclusive, and resilient agrifood system within planetary boundaries.
the administrative assistant, dcp will provide comprehensive administrative, operational, and logistical support to the drylands crops program (dcp), ensuring smooth delivery of activities, compliance with institutional processes, and timely facilitation of program operations. The position is located at cimmyt’s headquarters in texcoco, near mexico city.
responsibilities
* financial administration
o prepare and manage financial reports for the credit cards of assigned scientists.
o support scientists with expense processing, requisitions, and financial documentation.
o process prepayments in d365 in accordance with institutional finance procedures.
* event, meeting, conference & workshop coordination
o support program events, meetings, conferences, and workshops.
o send invitations and manage communications with participants.
o arrange logistics including transport, airfare, and accommodation.
o facilitate reimbursement of participant expenses when required.
* travel & mobility management
o make bcd travel reservations for national flights for the assigned teams.
* procurement & vendor coordination
o raise capex requisitions and monitor progress in line with procurement processes.
* efficient germplasm logistics
o process standard material transfer agreements (smtas).
o manage dhl shipments, kemhpis documentation, and liaise with procurement for related processes.
* grants & asset management
o upload subgrant agreements via sgm and icertis.
o maintain a subgrants tracker to ensure proper monitoring and follow-up.
* knowledge & information management
o upload critical project information into institutional systems (e.g., sharepoint, teamwork, pmp).
o support the program manager in tracking milestones and deliverables.
* program & team administrative support
o assist in meeting coordination, documentation, and follow-up actions.
o rotate tasks within the admin team to ensure coverage and resilience.
* documentation & process support
o maintain organized records and files for all program-related administrative processes.
* representation & liaison at hq
o serve as the dcp focal person at hq to coordinate with enabling units (hr, procurement, finance, legal, facilities) for timely action on program requirements.
requirements
* bachelor’s degree in business administration, management, public administration, international development, project management, finance, accounting, agricultural economics, agribusiness, supply chain/logistics management, environmental science, agriculture, crop science, or related fields.
* advanced degree (master’s) in any of the above fields is an advantage.
* 3–5 years of experience providing comprehensive administrative and operational support in an international, multicultural, or non-profit environment.
* experience in knowledge and information management, liaising with institutional units, and ensuring smooth program operations.
* excellent organizational skills (time management, resource management, prioritization, coordination, and communication).
* proficient in microsoft office (word, excel, powerpoint, outlook) and other relevant software. Familiarity with microsoft dynamics 365 is an advantage.
* exposure to agricultural research and international development; familiarity with international organizations/ngo sector (multicultural).
* advanced english (written and spoken). English will be tested, with a minimum cefr c1 score expected.
* competencies: critical thinking, teamwork, client orientation, problem solving/decision making, negotiation and conflict resolution.
benefits
cimmyt offers an attractive remuneration package and support for professional development. Benefits include year-end bonus, vacation premium, life and medical insurance, supermarket coupons, savings fund, and mexican social benefits (imss, sar / infonavit).
applicants must apply online for m25277_administrative assistant, dcp. Applications should include a cv in english with contact details of 3 work-related references and a cover letter. Incomplete applications will not be considered. Only short-listed candidates will be contacted. This position will remain open until filled. Cimmyt is an equal opportunity employer and fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.
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