Overview:
statement:
the global business services (gbs) accounts payable supervisor mainly functions, which are not limited to: supervise that his team properly perform the accounts payable functions for the entities/business units assigned of the north america and mexico region, and in accordance with company's policies and local requirements; ensure that payments are prepared properly and in strict adherence to the company's policies; generation of metrics to improve the process and liason with internal and external auditors.
detailed responsibilities:
- supervise the recording and validation of invoice of the assigned countries to ensure payments are performed properly and timely.
- ensure that team payments are performed in accordance with processes payment and due terms.
- weekly pre-close of the ap process to ensure follow up on possible issues.
- liaison with internal and external auditors and sox requirements.
- participate in innovation initiatives.
- effective participation in month-end, and ap module reconciliation and close.
- ensure that team runs oracle system reports for ap module validation.
- follow up on service partnership agreements.
- ensure standard operating process and manual operations are documented and updated.
- partner and liaison with internal and external audit teams
supervisory responsibilities:
3 direct reports (staff level) employees
- ensure that team receives and validates purchase orders and receipts against invoices.
- ensure that team performs the 3-way and 2 way match.
- ensure that team validate the invoices without po for manual processing.
- supervise the recording and validation of invoice of the assigned countries to ensure payments are performed properly and timely.
- ensure that team obtain and review the authorization to the service/products in accordance with the corporate/local matrix.
- support on preparation of monthly reports such as: accounts payables aged reports, accounting reconciliations, and end of month analysis.
- review of rejected payments to ensure follow up, correction and conclusion.
job qualifications:
required qualifications:
*skills*:
- analytical skills and the ability and proficiency in microsoft office programs (including excel and power point)
- excellent written and verbal communication skills
- flexibility to function under varied timeframes and adapt as the external environment and organization evolve
- the ability to work under deadline pressure while maintaining a positive and professional attitude in a very fast-paced environment
languages:
- native in spanish
- advance level in english (90%)
*experience*:
required
- 3+ years of experience in accounts payable or relevant supervisory experience
- experience in accounts payable and/or gbs accounts payables or a transnational company.
- ability to manage teams and ensure proper workload
- experience on internal controls, and process improvement.
*education*:
- bachelor's degree in accounting or related work experience.
preferred qualifications:
- strong verbal and written communication and presentation skills
- ability to manage teams and ensure proper workload and labor environment
- experience on internal controls, and process improvement.
- strong orientation to client service and meeting deadlines and results.
- ability to interact effectively at all levels.
- experience working in an erp environment (oracle)