Hours: 8 hours per week days: monday and thurday preferred working hours: to be defined work model: flexible mode: remote job description we’re looking for an executive assistant to support a real estate broker with daily coordination, client communication, and administrative management. This role goes beyond scheduling, the assistant will help organize listings, handle follow-ups with clients and partners, manage property documentation, and support overall business operations to ensure smooth day-to-day performance. The ideal candidate is proactive, detail-oriented, organized and strong communication skills in both english and spanish. The position involves 8 hours per week, distributed on mondays and thursdays, with the possibility of increasing hours and days based on performance and business needs. Responsibilities - answer calls, record messages, and classify leads following provided scripts. Manage communication with clients, tenants, and realtors through calls, texts, and emails.
* coordinate showings via showingtime and update listings on mls.
* schedule and confirm appointments, open houses, and follow-up visits.
* assist with vendor coordination and track completion of property management tasks.
* create and update marketing materials such as flyers and property brochures in canva.
* send newsletters or campaigns using constant contact and update google business posts.
* maintain organized records of leads, listings, and client communications.
requirements
* 2+ years of experience as an executive or administrative assistant (real estate preferred).
* advanced english and spanish communication skills (written and verbal).
* knowledge of real estate processes, mls systems, or showingtime.
* high proficiency in google workspace (docs, sheets, calendar, drive).
* basic design skills using canva and familiarity with constant contact or similar tools.
* strong attention to detail, follow-up discipline, and organizational ability.
* tech-savvy with the ability to manage calls, crm data, and online tools efficiently.
* availability to work remotely during u.s. business hours (eastern time).
start date: november 2025.