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zipdev is seeking a highly organized and reliable virtual assistant to provide exceptional administrative support to members of our leadership. The ideal candidate is proactive, detail-oriented, and capable of handling multiple tasks. This is a fully remote position with an expected work schedule that aligns with our team's est hours from 9:00am-5:30pm.
key responsibilities:
* executive support - calendar management, ad hoc projects as needed
* sales support - assist drafting proposals, calendar management, scheduling, and coordinating sales meetings for the team
* team recruitment support - assist james with initial screening, scheduling and coordinating interview process - ensuring a smooth interview experience for job applicants
* clockify - generate and analyze time tracking reports for insights and recommendations
* quickbooks - light data entry of bank transactions and generating reports for james for business insights
* accounts receivable - following up with clients on outstanding bills in a friendly and timely manner
requirements
qualifications:
* seasoned professional - 4+ years experience excelling as an administrative / executive assistant
* professional communicator - ability to liaise effectively with management stakeholders based on trust and accountability; strong command of the english language both written (email, messaging, etc) and orally (internal and external)
* independent thinker - ability to troubleshoot and navigate challenging tasks in a fast-paced environment
* problem solver - can anticipate issues and proactively resolve them
* process driven - proactively creating ways to scale repeatable tasks
* project management - hyper organized and can quickly shift between different tasks
* bookkeeping experience - possess a working knowledge of navigating quickbooks online for data entries and generating reports
* tech savvy - experience using productivity tools like google suite, zoom, and slack - while eager to advance and adopt new skills like asana, quickbooks online, clockify, and hubspot, among others
nice to haves:
* experience with crm platforms like hubspot, salesforce, etc
* experience building presentations and reporting dashboards (google workspace)
* experience with website cms with wordpress, squarespace, etc
our recruitment process
* video interview
* 20-minute take-home skills test
* 30-minute call with the recruiter (project, benefits, etc.)
* interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
* final offer
benefits
* work remotely monday - friday, 40 hours a week (no weekends)
* vacation: 10 business days a year
* holidays: 5 national holidays a year
* company holidays: 5 company holidays a year (christmas eve, christmas day, new year's eve, new year's day, zipdev day)
* parental leave
* health care reimbursement
* active lifestyle reimbursement
* quarterly home office reimbursement
* payroll deduction purchase plans
* longevity bonus
* continuous learning bonus
* access to training and professional development platforms
* did we mention it's remote?!
one of our core values at zipdev is "be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
wondering how our remote environment or our payment method work? We've put together some helpful answers in our faqs at the bottom our our career site. Take a look and let us know if you have any other questions!
seniority level
* seniority level
mid-senior level
employment type
* employment type
full-time
job function
* job function
administrative
* industries
it services and it consulting
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