Job title: executive assistant to the founder & ceo company: grupo gitano location: tulum type: full-time position
summary: we are seeking a highly organized, proactive, and discreet
executive assistant to support the founder and ceo of grupo gitano.
this dynamic role requires a motivated individual with excellent
communication skills, strong attention to detail, and the ability
to manage a wide range of administrative and personal tasks across
multiple locations.
the ideal candidate thrives in fast-paced
environments, is culturally aware, and can juggle both professional
and personal responsibilities with grace and discretion.
key
responsibilities: - manage and coordinate the ceo's professional
and personal calendar, appointments, and travel.
- act as a liaison
between the founder and internal/external stakeholders.
- organize
and prioritize email and communication flow; draft and respond to
emails as directed.
- assist in the coordination of special events,
high-level meetings, and hospitality logistics.
- handle
confidential documents and sensitive information with integrity and
discretion.
- support in project management and task follow-up
across different business verticals (hospitality, events, real
estate, etc.).
- coordinate household and lifestyle needs
(including errands, vendors, reservations, etc.).
- ensure seamless
communication and operational support across time zones and teams.
- occasionally travel with or on behalf of the founder when needed.
qualifications: - minimum 5–7 years of experience as a personal or
executive assistant, ideally in a fast-paced, entrepreneurial, or
hospitality environment.
- bilingual in english and spanish
(written and spoken).
- exceptional organizational and multitasking
skills.
- strong emotional intelligence, discretion, and
professionalism.
- proficient in g-suite, microsoft office, and
task/project management tools.
- flexibility to work
non-traditional hours and respond to urgent matters promptly.
-
cultural sensitivity and the ability to work with an international,
diverse team.
- valid passport and ability to travel.
what we
offer: - the opportunity to work directly with a visionary founder
and global brand.
- a dynamic, inclusive, and collaborative team
culture.
- exposure to unique events, projects, and locations.
-
competitive compensation based on experience.