Position overview:
reporting to the sr. Manager, accounting will oversee the overall strategy and execution of the company's travel and expense (t&e) program and administer policies for company travel, and expense reimbursements and corporate cards. This individual will possess strong organizational, communication and management skills. The candidate also will be self-motivated with the ability to provide solutions for issues identified. The successful candidate is a competent individual with integrity, accountability, strong interpersonal skills, and a team player. The position requires a "hands on" person who is flexible, hard-working, and able to work well under pressure. This position is a hybrid work position, needing you to possibly be in the office 3 days a week.
essential job functions and responsibilities:
* serve as the main point of contact for all employee travel & expense and concur system-related inquiries
* manages and submits support cases for the business through sap concur travel & expense.
* serve as the subject matter expert for concur, maintaining configurations, troubleshooting issues, and ensuring system optimization. Provide support and training to employees on concur use and t&e policies
* ensure adherence to company policies and external regulatory requirements for all expense programs
* assist in the development and continuous improvement of expense-related policies and procedures
* prepare and distribute program reports, dashboards, and metrics to leadership
* administer the corporate purchasing card (p-card) program, including issuance, cancellation, account maintenance, credit limit management, and delinquency monitoring.
* perform monthly close responsibilities such as t&e-related journal entries, account reconciliations, and preparation of audit-ready documentation
* aid in treasury functions, including knowledge of check deposits, print checks and prepare wire payments
* support non-inventory ap processes, including review gl coding accuracy
* support the preparation of the sunshine act filing
* support internal and external audits by responding to inquiries and compiling the required supporting documentation
* create and maintain clear process documentation and sops for areas of ownership, enabling consistent execution and onboarding efficiency.
* demonstrate strong ownership and operational discipline, consistently delivering results with minimal oversight
* perform ad-hoc project requests and additional duties as assigned.
required qualifications:
* 3+ years of similar experience in expense program management, corporate card administration, or similar roles
* hands-on and system configuration experience with concur (e.g., workflows, policies, user profiles)
* experience with p-card program administration
* basic understanding of accounting, knowledge of us generally accepted accounting principles (gaap), including gl journal entries and accruals
* bachelor's degree in finance, accounting, business administration, or a related field. May consider equivalent work experience in lieu of degree
* excellent verbal and written english communication skills
* able to work in a fast-paced environment
* strong problem solving and analytical skills
* well organized and attention to detail
* demonstrates strong interpersonal, written, and oral communication skills
* maintains high performance standards, passion for excellence and continuous improvement
* meets deadlines, prioritizes appropriately and is flexible
* highly proficient in excel
desired qualifications:
* familiar with qad erp or sunshine act filing is a plus