At ssoe, we design and build the future for our clients, colleagues, and communities.
we design places for people to heal, learn, govern, and work.our clients range from important community institutions to companies in both the private and public sectorsincluding fortune us 100 corporations that are leading the nations innovation economy...the project management assistant (pma) serves as the engine and final gatekeeper for design project delivery.we are looking for a proactive project driver who ensures data integrity, manages complex document workflows, and protects the firms reputation by performing rigorous quality control on all outgoing deliverables.
pma supports project managers (pms), design managers (dms), and engineering teams in a high-pressure, schedule-driven environment.
.key responsibilitiesdocument control & transmittals: set up package chats; assembly and qc deliverables via platforms like acc/bim 360, procore, and aconex.
verify recipient lists and archive all correspondence history.construction administration support: follow up reviewers to ensure responses meet non-negotiable construction deadlines.
may manage the intake, logging, routing, and return of rfis and submittalspm ´s support: may assist project managers with day-to-day administrative tasks.
administers the document transfer procedure.
assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
may sets up and assists with maintenance of project scheduling, spreadsheets, construction cost estimates, databases, and reports.project data management: establish and maintain project filing systems (sharepoint, local drives) ensuring strict naming conventions and version control.
build and maintain project trackers, cost estimates, and resource planning data.meeting facilitation: create and manage microsoft planner cards to drive team assignments, milestones, and accountability.reporting & visualization: prepare executive-ready powerpoint decks and professional word documentation (meeting minutes, record drawings).
generate excel-based reports from bluebeam exports.team coordination: handles telephone communication with external customers related to construction document distribution.
may respond to, or initiate inquiries, from internal and external customers.may travel to ssoe branch offices and/or customer facilities for coordination purposes or to provide training...what you will bring:associate or bachelors degree-tracked in business related field experienced with data entry and various computer systems and software packages/programs.bachelor's degree such as architecture, industrial design, industrial administration, administrative engineering, international business or related field.experience: 1 to 3 (one to three) years in a similar project support or document control role within the aec (architecture, engineering, construction) industry.conversational english (will support us-based projects only)-.
.technical requirementsmustmicrosoft office power user: excel (formulas, if-then logic, pivots, data integrity), powerpoint (visual consistency/templates), and word (styles/formatting).
desirable:collaboration tools: use of microsoft teams and microsoft planner for coordination and task tracking.construction platforms: knowledge in acc (autodesk construction cloud) / bim 360, procore, and aconex (document registers and sdc processing).
bluebeam revu: knowledge of studio sessions, markups, toolsets, and batch processing...candidate profile (soft skills)adaptability to change: comfortable in an environment where processes and budgets change constantly.
you don't just follow a path; you are willing to helpbuild a new process from scratch when needed.interdependent team player: highly flexible and able to work with anyone across different disciplines (process, p&id, telecom, electrical).
you understand that your success depends on the teams success.continuous improvement: a natural drive to identify errors and suggest better ways to manage information.
you don't just "do the task"; you look for ways to optimize the workflow.detail-oriented: a natural "gatekeeper" who catches errors before they leave the door.rapid knowledge retention: a strong memory for complex procedures and the ability to learn new digital tools quickly...what we bring:monthly based gross salarymajor and minor medical expenses insurancedental and visual insurance (family plan)annual check-uplife insurance20 days as christmas bonusvacation premium above the lawfood coupons.work-personal life balance (hybrid work model)career developmenttraining and education...additional perks offered:hybrid work model, flexibility to work from home, allowing for a better work-life balance.
available after introductory period.a collaborative and supportive culture, where you will be encouraged to bring new ideas and interact with our people in mexico, us and india.as part of a multidisciplinary team, you will experience exciting projects from start to finish and interface directly with some of the most forward-thinking clients in the world.exposure to state-of-the-art technology will provide you with valuable skills and knowledge, enhancing your professional growth.ssoe employees clubs.
participation in various type of activities to foster a sense of community: volunteering, family and holiday events, diversity, equity, and inclusion programs.recognition and rewards, the company values its employees contributions and regularly recognizes and rewards their hard work through attractive incentives...location:león, gtoonce you experience the ssoe difference, youll understand thewhybehind our metrics:28% - of our employees have been with ssoe for 10 years or more.15% - percentage of employees with tenure exceeding 15 years.99% - our ceos approval rating on glassdoor.98% - portion of our clients who say they would recommend us to a colleague...if you are interested to apply, please send your resume in english to the email address