The ap/ar specialist works as a key member of the finance & accounting team, performing a variety of accounting support functions.
responsibilities
* review, process, and manage accounts payable, including receiving, entering, and paying invoices.
* process daily cash receipts and follow‑up on outstanding receivables and unapplied cash.
* analyze contracts, terms, and conditions for audit preparation and to resolve rating and pricing disputes.
* investigate and resolve payment issues such as short pays and other customer payment discrepancies.
* analyze freight bill corrections, report findings, and recommend process improvements to prevent future errors.
* maintain an organized digital filing system in accordance with record‑retention policy.
* classify, route, and process incoming ap documents (invoices, statements, inquiries) in the erp system.
* perform three‑way matching, coding, approvals, and entry of tax, exchange rates, and miscellaneous charges.
* resolve invoice discrepancies and submit variances for approval when required.
* process vendor credits, payments and customer refunds via checks, efts, and wire transfers; monitor failed payments and ensure timely reissuance.
* maintain vendor master data and portals, ensuring records and documentation are up‑to‑date.
* respond to internal and external inquiries regarding invoice status and payments.
* support month‑end and year‑end close activities, including ap reconciliations.
* assist with audits by providing required documentation and participating in audit support projects.
* conduct regular quality audits to ensure data accuracy and posting integrity.
qualifications
* high school diploma or equivalent (bachelor’s degree in accounting preferred).
* proficiency in spoken and written english; portuguese written and verbal skills desirable.
* 2+ years of experience in accounts payable or related financial role.
* experience with erp systems such as microsoft d365, oracle, sap, netsuite, or other ap platforms.
* familiarity with ap automation software.
* strong knowledge of accounting principles and practices.
* excellent organizational and communication skills.
* ability to prioritize tasks, manage multiple deadlines, and work independently and as part of a team.
* experience in manufacturing and distribution, or multi‑location/multi‑currency high‑volume environments, is a plus.
* proficient in microsoft office, especially excel.
* experience managing transactions with banks and suppliers.
benefits & compensation
competitive compensation, career mapping, profit‑sharing, health, life, and legal benefits. Current salary for the position is approximately 16,000 mxn gross per month, with additional food vouchers, health coverage, and other benefits.
location
ssc guadalajara, mexico. Reports to the accounts payable leader.
equal opportunity employer
we are an equal opportunity employer and celebrate diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, or other protected status.
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