*general purpose of the position*:
provide full administrative and secretarial support at a senior level to the direction to ensure the smooth management of her day-to-day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner.
*position tasks / responsibilities*
- manage director's electronic diary, assessing priority of appointments and reallocation as necessary.
- manage director's travel arrangements (including visas/accommodation).
- creating and maintaining filing systems.
- maintain records of director's contacts.
- screen calls, enquiries and requests, and deal with them when appropriate.
- assist director in researching and following up with action on matters which fall within the director's responsibility - chasing responses, triggering follow-up action.
- produce documents, briefing papers, reports, and presentations for the director.
- organize meetings and ensure that director is well prepared for those meetings,
- preparing agendas, pre-meeting briefings and meeting papers.
- meet and greet visitors at all levels of seniority.
- supervise all incoming/outgoing mail.
- any other duties as may reasonably be required by the director.
*minimum experience requirements*
- 1+ years of experience in the field
- experience of electronic diary management.
- experience of working in a higher education environment.
- ability to deal with sensitive information with discretion and to maintain confidentiality.
- excellent it skills, including a working knowledge of presentation software packages, preferably microsoft office word, excel and powerpoint.
*academic requirements*
degree in business administration or international business or a related field
*skills assessments*
- list the behaviors a successful job occupant should demonstrate (examples: leadership, team working, analytical, negotiation, communication skills, knowledge of the global market / specific industry, etc.)
- excellent attention to detail, with the ability to maintain a high level of accuracy.
- the ability to work efficiently under pressure.
tipo de puesto: tiempo completo, indefinido
salario: $25,000.00 - $30,000.00 al mes
horario:
- horario flexible
- lunes a viernes
prestaciones:
- estacionamiento de la empresa
- horarios flexibles
- seguro de gastos médicos mayores
- seguro dental
tipos de compensaciones:
- bono de productividad
experiência:
- asistente personal: 1 año (obligatorio)
idioma:
- ingles avanzado (obligatorio)