*general purpose of the position*:provide full administrative and secretarial support at a senior level to the direction to ensure the smooth management of her day-to-day affairs, and most effective use of time.
handle sensitive and complex issues in a professional and objective manner.
*position tasks / responsibilities*- manage director's electronic diary, assessing priority of appointments and reallocation as necessary.- manage director's travel arrangements (including visas/accommodation).- creating and maintaining filing systems.- maintain records of director's contacts.- screen calls, enquiries and requests, and deal with them when appropriate.- assist director in researching and following up with action on matters which fall within the director's responsibility - chasing responses, triggering follow-up action.- produce documents, briefing papers, reports, and presentations for the director.- organize meetings and ensure that director is well prepared for those meetings,- preparing agendas, pre-meeting briefings and meeting papers.- meet and greet visitors at all levels of seniority.- supervise all incoming/outgoing mail.- any other duties as may reasonably be required by the director.
*minimum experience requirements*- 1+ years of experience in the field- experience of electronic diary management.- experience of working in a higher education environment.- ability to deal with sensitive information with discretion and to maintain confidentiality.- excellent it skills, including a working knowledge of presentation software packages, preferably microsoft office word, excel and powerpoint.
*academic requirements*degree in business administration or international business or a related field*skills assessments*- list the behaviors a successful job occupant should demonstrate (examples: leadership, team working, analytical, negotiation, communication skills, knowledge of the global market / specific industry, etc.
)- excellent attention to detail, with the ability to maintain a high level of accuracy.- the ability to work efficiently under pressure.tipo de puesto: tiempo completo, indefinidosalario: $25,000.00 - $30,000.00 al meshorario:- horario flexible- lunes a viernesprestaciones:- estacionamiento de la empresa- horarios flexibles- seguro de gastos médicos mayores- seguro dentaltipos de compensaciones:- bono de productividadexperiência:- asistente personal: 1 año (obligatorio)idioma:- ingles avanzado (obligatorio)