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are you an exceptional organizer with a flair for efficiency? Virtuestaff is on the hunt for a dynamic senior executive assistant to elevate our executive support team! In this engaging role, you will be the backbone of our executive operations, providing top-notch administrative support that allows our leaders to shine in their strategic roles. If you're driven, detail-oriented, and ready to make an impact, we want to hear from you!
what you'll do
* masterfully manage complex calendars, scheduling, and coordinating high-stakes meetings and travel plans
* craft and polish correspondence, reports, and presentations, ensuring each document is compelling and precise
* serve as the go-to liaison between executives, internal teams, and external partners, fostering seamless communication
* take charge of special projects, guiding them from inception to successful completion while aligning with our strategic vision
* conduct in-depth research and prepare insightful briefings to empower our executives' decision-making
* uphold confidentiality and discretion in handling sensitive information, creating a trustful environment
* streamline the executive office's operations by managing supplies, technology, and administrative support staff
* guide and mentor junior administrative team members, nurturing a collaborative atmosphere
requirements
* at least 2 years of experience supporting senior executives as an executive assistant or in a similar administrative role
* top-notch organizational and time management skills, with a knack for prioritizing tasks effectively
* exceptional written and verbal communication skills that captivate your audience
* strong expertise in microsoft office suite
* quickbooks
* home service cmr experience ex. Service titan/housecall pro
* ability to juggle multiple priorities gracefully under pressure while maintaining impeccable accuracy
* understanding of corporate governance and organizational structures
* proven ability to handle confidential information with the utmost discretion
* a proactive attitude and sharp problem-solving skills, along with keen attention to detail
* great interpersonal skills and a collaborative spirit that thrives in a team environment
benefits
* work from home
* performance bonus
seniority level
* seniority level
mid-senior level
employment type
* employment type
contract
job function
* job function
administrative
* industries
non-profit organizations and primary and secondary education
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mexico city metropolitan area 3 weeks ago
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