Overview
we are seeking a detail‑oriented and organized “sap vendor invoice indexer” to join our imaging team. The candidate will be responsible for accurately entering, verifying, and processing vendor invoices in the sap system. This role requires strong attention to detail, excellent organizational skills, and the ability to work effectively with vendors and internal departments.
key responsibilities
* enter vendor invoice details into the sap system, including invoice number, date, amount, and vendor information.
* verify invoices against purchase orders, contracts, and delivery notes.
* reconcile discrepancies between invoices, purchase orders, and receipts, and resolve issues.
* liaise with vendors and internal departments to resolve invoice‑related queries or issues.
* ensure all invoices are processed in accordance with company policies, procedures, and regulatory requirements.
workload & skills
* manage a high volume of invoices within tight deadlines.
* maintain accuracy in invoice data entry to prevent payment delays and financial loss.
* master the sap system and related software for efficient processing.
* communicate effectively with vendors and internal teams to resolve queries.
* manage stress and maintain focus under pressure.
* maintain confidentiality of financial data and vendor information.
qualifications
* bachelor’s degree in accounting, finance, or related field.
* proven experience in a similar role, preferably within a finance or accounting department.
* proficiency in sap and microsoft office suite (excel, word, outlook).
* strong attention to detail and accuracy.
* excellent organizational and time‑management skills.
* strong communication and interpersonal skills; proficiency in english and spanish.
* ability to work independently and as part of a team.
* knowledge of accounting principles and practices.
* english proficiency (written and verbal).
work environment
this role is typically performed in an office environment. Standard working hours with occasional overtime as needed.
stakeholders
* internal: buyers, operations users, accounts payable team, p&it.
* external: vendors, ibm team.
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