*the role*
this position will be responsible for managing and executing quality events, including client and partner liaison.
*main duties*
this position will be responsible for assisting the booking and managing of private events and meetings. Supporting the management team as needed.
- private events duties, including but not limited to booking events, creating contracts, beo's, sending proposals, catering and other as required.
- tasked with scheduling & payroll duties as required
- perform sales site visits with clients, including pre-event walk throughs.
- update internal meetings, including catering and setup in calendar in event booking system.
- to help organize the events clipboards with daily events list, function sheets, payment details and special requirements so they are all ready to go for the events team and chef.
- organize, store and update event contracts, receipts and day off request forms.
- to ensure client confidentiality is maintained always.
- manage schedule to be at the appropriate property as per schedule.
- performs other duties as assigned by hod.
*required skills/qualifications*:
- proficient in tripleseat software
- working knowledge of outlook, excel, word, indesign, adobe software.
- must have flexible schedule including days shifts, evening shift, holidays, and weekends.
- ability to multitask and work in a fast-paced environment.
- ability to understand and follow written and verbal instructions.
- a sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills
- ability to multitask and work in a fast-paced environment.
- advance level of english.