Key Responsibilities:
- As a key support role, you will be responsible for managing critical administrative, organizational, and documentation tasks that keep operations running smoothly. Your responsibilities will include:
- Email management: Review and organize the client’s inbox, unsubscribe from unnecessary mailing lists, apply proper labels to new messages, and create and manage newsletters.
- Blog site management: Publish, edit, and maintain blog posts on the client’s WordPress site (rossdes.wordpress.com).
- Financial entries (Quicken/QuickBooks): Monitor and categorize new entries in Quicken, ensuring accuracy and consistency.
- Calendar and scheduling: Manage the client’s calendar, arrange meetings, and prepare agendas in advance.
- List management: Update and maintain company membership records, including AIA member updates, non-AIA reviews, and organizing transactions in RDA billing statements.
- Google Drive/File management: Organize, maintain, and improve the digital filing system for efficiency and accessibility.
- General documentation: Update and format the client’s CV, design cards, prepare field reports, compile income reports, and optimize images for blogs (using tools such as Canva).
- Monograph reporting: Prepare, review, and generate reports using Monograph (training provided if needed).
- Other administrative support: Assist with ad hoc tasks that support business operations and client projects.
Requirements
- At least 3 years of relevant experience in administrative or operations support
- Strong time management and organizational skills
- Excellent English communication skills (written and verbal)
- Keen attention to detail and proactive problem-solving
- Familiarity with Google Workspace (Google for Business)
- Experience with Quicken/QuickBooks preferred
- Knowledge of Canva or similar design/presentation tools is a plus
- Experience with Monograph is preferred but not required (training will be provided)
- Amenable to work during U.S. business working hours.
Work-from-home requirement:
- Device: Personal computer with Intel Core i5 or higher, or AMD Ryzen 5 or higher
- Memory & Storage: At least 16 GB RAM and 100 GB of free disk space
- Internet: Wired connection with a minimum 50 Mbps download speed, plus a backup connection (e.g., mobile hotspot or prepaid Wi-Fi)
- Work Environment: Quiet, well-lit space with minimal background noise
Benefits
- Permanent Work From Home
- Leave Credits
- Monetary Allowance
- Annual Bonus
- Weekly Paychecks
- Fixed Weekends Off
- Thriving Company Culture with Complete Autonomy
- Exclusive Specialized Training Programs
- Unlock Your Potential with a Highly Competitive Salary
____________________________________________________________________
Who are we?
BizForce is one of the fastest-growing global outsourcing companies in the world, founded in the US in Tucson, Arizona and is now operational in PH!
Our Commitment to delivering high-quality results for our clients and the only way to do that is ensuring a rewarding, respectful and productive experience for our employees. We hold the same values for both our customers and our employees.
Why work for Bizforce?
Bizforce is a general remote workforce solutions company currently partnering with some of the largest Architectural and Engineering firms in the world. If you are looking to advance your career and improve your skills with an industry leader, we encourage you to apply today! Bizforce was founded with one goal – to deliver dependable high-quality skilled labor and business processes to US-based companies at affordable prices. Bizforce has grown rapidly and allows the best talent in PH to work remotely from home with the latest technology and resources. BizForce is proud to partner with PH to deliver qualified, professional workers, giving our Architects and Engineers the ability to have an unbeatable career and work from home.
📌 Executive Assistant | Permanent WFH
🏢 BizForce
📍 México