Summary
step into a role where your expertise in facilities and vendor management directly shapes the workplace experience. As a refs specialist/coordinator, you’ll be the central point of contact for cross-site and cluster-level operations, ensuring services align with business needs and deliver exceptional value. You’ll lead projects from concept to completion, manage contracts and budgets, and drive operational excellence—all while fostering a culture of collaboration and continuous improvement. This is your opportunity to make a meaningful impact in a dynamic environment where your proactive mindset and attention to detail will be highly valued.
about the role
#li-hybrid
location: mexico city, mexico
scope: canadá
key responsibilities
* act as the primary refs contact across sites and clusters to understand and challenge business needs.
* oversee project execution, from engineering studies to capital equipment installation and cost control.
* ensure vendor services meet business needs and comply with novartis standards and service agreements.
* manage vendor requests, contracts, and compliance documentation throughout the contract lifecycle.
* collaborate with procurement and internal teams to finalize and store legally compliant contracts.
* support cost approvals and create purchase orders for day to day operations and facility projects.
* monitor facility operations, vendor payments, and lease documentation to ensure smooth administration.
* track utilities, manage asset records in sap, and support hse reporting and sub-leasing activities.
main requirements
* bachelor’s degree in business administration or finance.
* +3 years’ proven experience in facility operations: purchase orders, forecasting, records, vendor and utilities payments, contract management, and financial administration.
* proficiency in sap and financial tracking tools for budget monitoring and reporting.
* excellent communication and organizational skills to manage correspondence and deadlines.
* analytical mindset with attention to detail and proactive problem-solving abilities.
* ability to collaborate across teams and manage multiple stakeholders effectively.
* action oriented, high sense of urgency and risk management.
* english proficiency required; basic french is desirable.
why novartis: helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
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