Administrative coordinator & office assistant (santa fe, cdmx)founded in *, seale & associates () is a leading global investment bank with extensive experience in mergers and acquisitions and corporate finance advisory services.
seale has an outstanding track record closing hundreds of sell-side and buy-side transactions, more than us$50 billion in value, across a wide range of industries around the world.
our professionals are trusted advisors maintaining the highest quality and utmost integrity.seale is headquartered in washington, d.c., and has offices in miami, mexico city, monterrey, and san luis potosí.
we are also the top-ranked investment bank in mexico by volume of transactions.role descriptionthis role involves administrative coordination, accounting and financial support, as well as general office assistance.
the ideal candidate is proficient in excel and english, has intermediate accounting knowledge, and demonstrates a generalist skill set to handle diverse tasks effectively.
prior experience in a similar role, particularly in accounting, is required.
we value individuals who can streamline processes and enhance operational efficiency within the team.key responsibilitiescollaborate with a third-party accounting firm to ensure payroll, taxes, and vendor payments are processed accurately and on time.prepare monthly and annual expense reports for the company and managing directors in mexico.oversee revenue management, including issuing and tracking invoices.report income allocation to cost centers.ensure accurate and timely delivery of invoices to clients and follow up for collection.handle client onboarding, including sending contracts, registering rfc, and managing related documentation.maintain and update vendor agreements, ensuring compliance with company policies.provide assistance for office tasks and to director including setting up meeting rooms, receiving guests, making travel and restaurant reservations, setting up meeting invites in outlook, among others as needed.requirements for successhard skillsbachelor's degree in business administration, international relations, accounting, or related fields.at least 5 years of experience in a similar role, with administrative and accounting responsibilities.advanced english proficiency (spoken and written).
intermediate accounting knowledge and proficiency in tools like excel.soft skillsstrong attention to detail and organizational skills.excellent communication abilities.ability to manage multiple tasks effectively.problem-solving and critical thinking skills.if you meet the qualifications and are eager to be part of a dynamic, fast-paced company, feel free to apply and send your resume to * levelmid-senior levelemployment typefull-timejob functionadministrativeindustriesinvestment banking#j-*-ljbffr