Role summary
executive assistant to provide high-level strategic, operational, and administrative support to the svp, sales & marketing, and coordination support for teams reporting to this function. This role combines executive support with strong organizational and communication skills, ensuring seamless operations and alignment across key sales, marketing, and cross-functional priorities.
responsibilities
* manage the svp's complex calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
* manage team calendars and meeting requests to support overall scheduling needs
* coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through concur
* prepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetings
* lead and manage event planning, sales meetings, and all key meetings within the sales & marketing function to ensure seamless execution and alignment
* track decisions, deliverables, and follow-ups to ensure accountability and timely execution
* provide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materials
* serve as the primary liaison between the svp and internal/external stakeholders
* coordinate with the hiring team to support the build-out of the sales and marketing organization
* handle confidential information with professionalism, discretion, and sound judgment
* partner with other commercial administrative staff to maintain consistency, alignment, and coverage across departments
qualifications
* required: 5+ years of experience as an executive assistant or in a similar hybrid leadership-support role
* required: experience supporting sales and marketing functions
* required: proven ability to manage multiple complex projects with minimal oversight
* required: strong organizational, communication, and interpersonal skills
* required: proactive, positive attitude and the ability to anticipate needs before they arise
* required: highly detail-oriented and able to act independently
* required: proficiency with microsoft 365, sharepoint, teams, zoom, docusign, and project management tools
* preferred: experience in biotech, life sciences, or a fast-paced start-up environment
* preferred: bachelor's degree
* preferred: ability to work across multiple office locations as needed
skills
* executive-level calendar management
* travel coordination and expense reporting
* communication and relationship-building
* event planning and meeting coordination
* confidentiality and discretion
* cross-functional collaboration
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