overview
the administrative assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
responsibilities
- directly supports a c14 level manager or below
- coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- prepares and submits expense claims in a timely manner
- coordinates departmental off-sites, regional team meetings/conferences etc.
- manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
- securly manages confidential, strategic, personal, and business critical information
- liaises with it helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams
- develops and maintains presentation, organizational charts and other material pertaining to internal organization and structure
- liaises with wider integral citi businesses and senior business leaders within the region and globally
- supports the departmental records management process in line with regional policy and guidelines
- handles incoming calls; responds to inquiries
- responsible for general administration duties as necessary
qualifications
- previous office administration experience preferably within a large and complex financial services or similar organization
- self-motivated and detail oriented
- consistently demonstrates clear and concise written and verbal communication skills
- proficient in microsoft office
- facilidad de palabra
- manejo de agenda
- recepción de clientes
- atención al cliente
- proactivo
- sentido de servicio
education
- bachelor's/university degree or equivalent experience
- bachillerato terminado
citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
view the eeo is the law poster.
view the eeo is the law supplement.
view the eeo policy statement.
view the pay transparency posting.
