Important: this is a 100% on-site position. Please apply only if you can work on-site and meet the english level required.
administrative support specialist (advanced english c1)
we are looking for a highly organized, proactive, and detail-oriented administrative support specialist to support day-to-day business operations, strengthen internal coordination, and enhance communication with clients and suppliers. This role requires strong analytical skills, discretion, and advanced english proficiency.
key responsibilities
* administrative & communication support
o manage calls, emails, and communications in english and spanish with professionalism and clarity.
o maintain employee records and support administrative processes, ensuring accuracy and compliance.
o prepare clear reports, presentations, tables, and graphs for internal and management use.
o handle sensitive and confidential information with integrity.
* procurement & operations support
o assist supplier sourcing, quotation requests, negotiations, and purchasing processes.
o coordinate payments, freight cost evaluations, and product delivery follow-ups according to location and deadlines.
o prepare weekly and monthly reports (e.g., quotations, pos, deliveries, pre-closings, and invoicing).
* data & document management
o ensure accurate data entry into internal systems with speed and precision.
o perform document control, filing, and archiving in both physical and digital formats.
o keep the workspace organized and ensure proper equipment and resource management.
candidate profile
* education: bachelor’s degree in administration, international business, languages, or a related field.
* experience: 3–5 years in administrative roles with proven advanced english (c1) in both written and verbal communication.
* technical skills: strong proficiency in microsoft office (excel, word, powerpoint); experience with internal platforms, filing systems, and basic procurement or logistics processes; ability to create professional reports, data visualizations, and presentations.
* core competencies: fluency in english and spanish; exceptional written and verbal communication skills; strong organizational skills and attention to detail; fast and accurate data entry; analytical and reporting abilities; high level of confidentiality, responsibility, and professionalism; proactive, adaptable, and collaborative mindset; excellent time management and prioritization capacity.
why join us?
be part of a dynamic, professional, and collaborative team where your contributions directly support company growth and excellence. This role offers the opportunity to develop your administrative, hr, and operational skills while working in a fast-paced environment.
requerimientos
* educación mínima: educación superior - especialidad
* experiencia: 3 años de experiencia
* idiomas: inglés
* edad: entre 23 y 30 años
* conocimientos: administración
* palabras clave: administrativo, administrative, apoyo, support, soporte, especialista
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