The ap associate plays a crucial role in ensuring accurate and timely processing of accounts payable transactions. This involves handling invoice processing, expense tracking, payment authorization, and maintaining compliance with financial regulations.
invoice processing
* receive and file ap invoices
* register ap invoices in sap
* register journal entries in contpaq / sap for customs fees, tolls, etc.
* receive, review, and register merchandise purchase invoices for miro processing.
* receive, review, and register merchandise purchase invoices with customs declarations in contpaq & sap.
expense management
* receive, file, and classify travel expenses from tce and amex.
* individually register amex travel expenses in sap.
* compile and register individual amex and tce travel expenses in contpaq, considering cut-off dates and liabilities.
* register travel expenses paid in cash for reimbursement in sap
payment processing
* compensate customs fees invoices that enter through miro in sap (against advances and pending guarantees).
* support with the second signature of payments from the week's request with claudia (the bank requires 2 signatures to authorize payments).
reconciliation & reporting
* review vat accounts (cross‑checking of diot records and workpapers).
* review and reconcile affected accounts in contpaq against prepared workpapers (inventories, suppliers, expenses, and complementary accounts).
* prepare customs declaration report in excel for audit.
* prepare resico report in excel for audit.
other
* send statements and credit card statements (tce - 30 users)
* filing of contpaq journal vouchers and miro records.
education
bachelor’s degree in accounting, finance, or a related field.
experience
2+ years of experience in accounts payable or a similar role.
advanced english.
skills
* strong understanding of accounting principles and ap processes
* proficiency in sap and contpaq
* excellent attention to detail and accuracy
* ability to work independently and as part of a team.
* strong organizational and time management skills.
* good communication skills (written and verbal)
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