About the role
unity communications is looking for a proactive and detail-oriented administrative assistant to support a u.s.-based construction client in scheduling and field operations. This position plays a key role in coordinating subcontractors, tracking daily progress, and ensuring smooth communication between field teams and management.
responsibilities
* support the lead scheduler in organizing daily work orders and last-minute scheduling changes.
* send daily reminders to subcontractors with their first job of the day.
* follow up 2–3 hours after job start to confirm progress and update internal whatsapp groups.
* collect and organize photos of completed jobs for payment processing.
* maintain an organized tracking system across multiple properties and projects.
* assist with client updates and status reports.
* ensure clear communication between subcontractors, project managers, and the internal team.
* escalate any issues, delays, or urgent matters as needed.
* take occasional client calls and relay messages to the admin team or project managers.
requirements
* reside in mexico with reliable internet and cell phone access.
* strong organizational and time management skills.
* proven experience in scheduling, administrative support, or customer service (construction industry experience is a plus).
* bilingual: fluent in spanish and able to communicate professionally in english.
* proficiency with whatsapp, google sheets/docs, and remote communication tools (zoom, teams).
* availability to work monday to friday, 8 am – 5 pm pst.
* proactive, responsible, and able to work independently while keeping the team updated.
nice to have
* previous remote experience with u.s.-based teams.
* familiarity with basic construction terminology.
* comfortable communicating with subcontractors and field staff.
or you can send your resume in english to -
job type: full-time
pay: $12, $15,000.00 per month
work location: remote