Job overview
this position requires an executive assistant to provide high-level administrative support to organizational leaders. The successful candidate will possess excellent communication, organization, and problem-solving skills.
responsibilities
* maintain updated calendars for executives, schedule meetings, and coordinate travel arrangements as needed.
* manage email responses, collect and analyze metrics, and communicate results to stakeholders.
* organize committees, facilitate employee transfers, and manage visitor processes.
* perform general administrative tasks, including mailings, scanning, and photocopying documents.
* ensure order management, storage, and budget tracking meet organizational requirements.
* develop and maintain records, safeguarding sensitive information.
* prepare invoices with or without purchase orders.
requirements
* english proficiency.
* high school diploma or equivalent.
* relevant experience as an administrative assistant or equivalent.
preferred skills
* experience with microsoft office suite and expense reporting tools.
* ability to work independently with minimal guidance.
* strong verbal communication skills, including handling demanding external clients.
* high level of trust, ethics, and ability to manage sensitive information.
* strong time and activity management and organizational skills.
* excellent problem-solving ability.
* experience working with expatriates.
additional information
the ideal candidate will be proactive, self-taught, and able to identify opportunities for process improvement. They will also possess a strong sense of discretion and the ability to maintain confidentiality when dealing with sensitive information.