Department: Administration / Office
Reports To: Head of Administration / General Manager
Job Objective:
Provide administrative and communication support in daily tasks with advanced English skills (C1), facilitating internal coordination, client and supplier relations, and contributing to corporate projects and activities. Ensure data accuracy, handle confidential information, and assist with recruitment and purchasing activities.
Main Responsibilities:
- Attend calls, emails, and communications in English and Spanish, ensuring clarity and courteous service.
- Support management with recruitment activities, attracting talent via official platforms, job boards, social networks, and other communication channels.
- Assist in record-keeping, employee files, and administrative matters.
- Support purchasing activities by sourcing products, negotiating with suppliers for better prices, payment terms, and delivery times. Manage credit procedures and freight costs considering the delivery location.
- Prepare and present weekly and monthly reports to management with detailed information on pre-closings, quotations, POs, deliveries, and invoicing, ensuring accuracy and timeliness.
- Enter data, texts, and figures quickly and accurately into internal platforms.
- Create texts, tables, and graphs using various software applications.
- Transmit documents and data through internal channels, ensuring confidentiality.
- Perform basic physical and digital archiving following established protocols.
- Communicate effectively in writing and speaking, transmitting clear and precise information.
- Support management in administrative activities and execute assigned managerial and corporate tasks.
- Provide courteous service to clients and colleagues, using appropriate technology.
- Maintain confidentiality in handling all information.
- Keep the workspace tidy and organized.
- Develop habits of punctuality, responsibility, and order.
- Care for tools and work materials.
Candidate Requirements:
- Education: Bachelor's degree in Administration, International Business, Languages, or related fields.
- Experience: 3-5 years in administrative roles with advanced English proficiency (C1).
- Technical Skills: Advanced proficiency in Microsoft Office, internal platforms, filing systems, and basic logistics and purchasing knowledge.
Skills:
- Bilingual in Spanish and English (C1) spoken and written.
- Excellent verbal and written communication.
- Organization and attention to detail.
- Fast and precise data entry.
- Ability to prepare reports, graphs, and presentations.
- Discretion, confidentiality, and responsibility.
Key Competencies:
- Effective communication in English and Spanish
- Organizational and time management skills
- Responsibility and punctuality
- Proactivity and adaptability
- Teamwork and results orientation