To process payroll on time and with 100% accuracy.
*the payroll specialist will be responsible for*:
- setting up of new employees in time and attendance and adp payroll systems
- processing of the payroll for the company in consultation with the bpo provider (adp) and in accordance with relevant salary conditions for mexico
- ensure all payroll increases are identified and all systems updated accordingly
- provide payroll processing backup for other payrolls as and when required
- provide general admin duties.
- provide accurate advice to management and staff on payroll matters.
- calculation and processing of termination payments
- processing increases and calculation of backpays
- update and maintain the payroll and time & attendance systems for new starters, terminations and other employee changes.
update also to comply with current collective agreement conditions and rates.
- weekly sign off, of the time and attendance system and provide support to the operational team to ensure the accuracy of the system and calculations
- maintain and update payroll processing manual as and when required.
- ensure that all statutory compliance & payments are made within the required timelines
- provision of payroll report to the operations team and relevant departments
- assist payroll manager with month end responsibilities, including, leave provisions, reconciling and payroll journals and defects in a timely manner in line with the month end calendar
- payroll enquiries and general admin duties, electronic filing etc.
- responsible for the administration of all files and statutory third-party queries and requirements
*special areas of note*
- to maintain confidentiality of all payroll matters and insure that payroll records are correctly secured at all times ensuring that only authorised personnel can access.
- must be bilingual (spanish and english)
*administration*:
- ensure punctuality and accuracy of all paperwork
- to ensure reports are submitted in a timely manner to meet required deadlines
- ensure adherence to company policies and procedures at all times and continually keep abreast of changes to these as they occur
- to ensure holiday requirements do not impact on company needs and adhere to lovisa company policy
*contribution to the group*:
- contribute actively to the business strategic direction
- contributes positively and energetically to group meetings and company events
- provides an example for others to follow
- participates in projects to improve the operation of the division/company
- has a positive can-do attitude at all times, whilst listening, challenging and directing
- coachable in all aspects, flexible and proactive in style
*to be successful in this role you will have*:
- a minimum of 2-3 years relevant payroll experience with mexico payroll.
- up to date knowledge of relevant legislation and statutory requirements
- excel - intermediate to advanced level
- good mathematical skills
- windows and other microsoft office products
- retail payroll experience desirable
*skills, knowledge and personal qualities required*:
- a sound commercial focus.
- excellent oral and written communication.
- demonstrate effective levels of innovation.
- strong understanding of best practice systems, e.g. Adp and kronos
- a conviction for disciplined payroll execution and related financial management.
- a capacity and desire to support peers in the wider team.
- observe the human resource policies of the company as varied from time to time
- all other duties as directed by the company