Purpose of Position:
The Accounts Payable Specialist Level I is responsible for performing entry-level to intermediate-level accounts payable duties, including invoice processing, reconciliations, and vendor communications.This position requires attention to detail, accuracy, and the ability to work efficiently in a fast-paced environment.The AP Specialist I will assist with junior level members with complex accounts, support process improvements, and possess a drive for continuous learning and career development.Excellent communication in English is required.
Responsibilities:
- Process vendor invoices, ensuring proper coding, approvals, and adherence of Del Monte's key controls and company policies at all times.
- Match invoices with purchase orders and receiving documents to ensure completeness and accuracy.
- Perform regular account reconciliations and resolve discrepancies with vendors or internal departments.
- Assists with weekly payment disbursements and ensures payments are processed accurately and on time.
- Responds to vendor inquiries regarding payments, invoice status, and account discrepancies.
- Prepare and maintain accurate records for audit and compliance purposes.
- Support month-end closing by preparing accounts payable reports, reconciliations, and ensuring all invoices are processed within SLAs.
- Collaborate with purchasing and receiving departments to resolve purchase order and receipt variances.
- Contribute to continuous improvement efforts within the AP functions.
- Assist with internal and external audits by providing supporting documentation and thorough explanations of supported areas.
- Ensure compliance with internal controls, company policies, and regulatory requirements (e.g. 1099 reporting, sales/use tax, VAT where applicable).
- Collaborate closely with procurement, treasury, and accounting teams to resolve discrepancies and improve processes.
- Support organizational / operational projects as needed.
- Contribute to SLA / KPI metric reporting for management leadership team.
Minimum Skills Required:
- Associate or bachelor's degree in accounting, Finance, or related field preferred; equivalent work experience accepted
- 0-2 years of progressively responsible accounts payable experience, preferably in a large or complex organization
- Shared Services experience is preferred
- Proficiency with ERP systems and Accounts Payable solutions (e.g. Oracle, SAP, Coupa, Readsoft, Esker) is preferred
- Proficiency in Microsoft tools (e.g. Excel, Outlook, Word, PowerPoint, etc.)
- Knowledge of multi-entity and multi-currency environment
- Strong attention to detail, organizational skills, and accuracy
- Effective communication and interpersonal skills
- Excellent English communication skills – including written, spoken, and comprehension.
- Ability to manage multiple priorities and meet deadlines / SLAs consistently
- Experience in a high-volume AP environment.
- Knowledge of basic accounting principles and procedures.
- Work effectively in a team environment