Job description summary
the talent management coordinator provides operational and programmatic support across core talent management processes for us commercial. This role ensures accurate execution, system integrity, and timely delivery of annual and cyclical talent activities including performance management, talent reviews, succession planning, development planning, program nominations, and data reporting with a strong focus on workday data management, process coordination, and stakeholder enablement.
the role partners closely with p&o business partners and talent leads to translate talent management strategies into consistent, high-quality execution that supports business priorities and organizational capability building.
location: méxico city, cdmx
#li-hybrid
novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
key responsibilities
* talent management process execution; coordinate and support end-to-end talent management processes, including performance management cycles, talent reviews and succession planning (e.g., otr / talking talent sessions), program nominations, stakeholder presentations.
* ensure timely execution of annual and cyclical talent activities, tracking milestones, deliverables, and follow-ups with key stakeholders.
* act as a central point of coordination for talent management initiatives (e.g., program nominations).
* maintain and update talent data in workday, ensuring accuracy, completeness, and compliance with governance standards.
* support system activities related to performance goal setting and evaluations, talent profiles, succession plans, development plans, reporting and dashboards for talent management insights and reporting (e.g., ecn monthly update, uslt / blt updates, key stakeholder presentations).
* partner with p&o and system teams to troubleshoot data issues, support audits, and continuously improve data quality.
* prepare standard and ad-hoc talent management reports, presentations, and analytics to support decision-making.
* performance management support.
* drive operational readiness for performance management cycles, including manager and employee communications, timelines, and process guidance.
* stakeholder enablement & communication.
* support p&o business partners with clear guidance on talent management processes, tools, and timelines.
* develop and maintain process documentation, playbooks, and faqs to enable consistent execution.
* coordinate p&o enablement sessions and key tm project activities. Program & initiative support, ensure the tm sharepoint site is updated with all the data and resources.
essential requirements
* experience in people & organization / hr operations, talent management, or a closely related discipline.
* hands‑on experience supporting talent or performance management processes.
* demonstrated experience working with hr systems (workday strongly preferred), including data maintenance and reporting.
* strong attention to detail with the ability to manage multiple processes, timelines, and stakeholders simultaneously.
* comfortable working with data, analytics, and dashboards, powerpoint presentations to support talent insights.
* strong collaboration skills and the ability to work effectively with p&o partners and business leaders.
* ability to operate with independence, sound judgment, and a continuous improvement mindset.
* key capabilities & mindset: process-oriented with a strong focus on execution excellence, data‑driven and system‑savvy, clear communicator with the ability to translate processes into practical guidance, comfortable constructively challenging the status quo and improving how work gets done, committed to learning and growth within the talent management discipline.
commitment to diversity & inclusion
we are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
skills desired
business partnering, change management, communication skills, human resources (hr), job description, operational excellence, organizational development (od), performance management, proactivity, resilience, talent management, waterfall model
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