Summary of position:
the accounts payable (ap) clerk will report into the accounts payable supervisor and be responsible for day-to-day accounting functions of a shared service center including, but not limited to, accounts payable, travel & expense (t), credit card program administration, banking transactions, prepaid expenses, accruals, journal entries and payment entries. The ap clerk will be responsible for assisting in the month-end close and audit process and reconciling select balance sheet accounts on a monthly basis. The ap clerk is required to work onsite at vapotherm's medical device manufacturing facility in tijuana, mx and communicate both verbally and written in spanish and english at a b2 level or higher.
primary responsibilities:
- review, verify, process, and match vendor invoices to purchase orders and receipts, ensuring that all invoices are accurate and properly coded.
- process international intercompany ap invoices, transactions and currency conversions.
- generate weekly check, ach and wire payment runs to vendors, ensuring payments are made within company guidelines and deadlines.
- maintain organized and accurate records of all ap transactions.
- assist with year-end tax reporting for accounts payable, including preparation of * forms (for u.s. companies) and other tax filings.
- communicate with vendors and supply chain regarding discrepancies, payment inquiries, and issues. Resolve any issues in a timely manner to maintain positive vendor relationships.
- administrate company's t program in compliance with company policies. Process expense reports, verify approvals & coding, ensure timely reimbursements and reconciliation to the gl.
- administrate company's credit card program including card maintenance, balance monitoring, reporting,
coding and reconciliation to the gl.
- complete payment entries, bank reconciliations and cash reporting analysis.
- assist in the month-end close process by completing balance sheet reconciliations, accruals and journal entries, ap-related adjustments. Ensure all ap transactions are recorded accurately before month-end close.
- assist in the year end auditing process.
- assist with identifying inefficiencies or errors in the accounts payable process and recommend improvements to increase efficiency.
- assist ap manager on an as needed basis.
position requirements - education, knowledge, years of experience, etc.:
- high school diploma or equivalent required
- degree in accounting, finance, or a related field preferred.
- 1-3 years of experience in accounts payable or general accounting.
- able to speak, understand,
and write in spanish and english at a minimum b2 level.
- familiarity with basic accounting principles and procedures.
- experience in a maquiladora company preferred.
- proficiency in accounting software, epicor experience a plus.
- strong knowledge of microsoft excel (basic functions such as vlookup, formulas, pivot tables and data entry).
- basic knowledge of tax compliance related to accounts payable (e.g., * forms in the u.s.).
- experience with automated accounts payable systems or software is preferred.
- strong attention to detail and accuracy.
- excellent organizational and time management skills.
- ability to handle multiple tasks and meet deadlines.
- strong communication and interpersonal skills, both written and verbal.
- ability to work in a fast-paced, high-volume environment.