No relocation assistance offered
* - del.miguel hidalgo, mexico city, mexico
*admin assistant*
at hill's we have a purpose.
every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people.
if you're interested in work that matters, fueled by passion for pets, we invite you to apply.
founded more than 75 years ago with an unwavering commitment to pet nutrition, hills' mission is to help enrich and lengthen the special relationships between people and their pets.
our decades of science and research guide us in creating nutrition that's a step ahead so pets and pet parents can enjoy every day together.
as the us #1 veterinarian recommended pet food brand, knowledge is our first ingredient with 220+ veterinarians, phd nutritionists and food scientists working to develop breakthrough innovations in pet health.
what you will do:
- flags and /or highlights important information and takes action by forwarding on to appropriate parties for resolution.
- meetings, provides administrative support for onsite meetings to include meeting planning & logístical coordination with people from multiple locations and/or functions.
- tracks and coordinates calendars for one or more individuals and schedules meetings.
- provide meeting planning and logístical coordination for committees that principal managers lead
- provides comprehensive administrative support before, during, and after large conference meetings.
- frequently coordinates meeting with people from multiple locations for off-site meetings.
may be required to be physically present to provide administrative assistance at off-site meetings
- adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies - video/audit/net conferencing
- troubleshoots equipment issues in conference rooms prior to and during any meetings and knows who to contact for technical assistance.
- communications, communicate clearly and effectively in verbal, written and electronic media
- creates and/or edit presentations including formats, layouts, and content with attention to details and mínimal supervision influences presentation approach and plays a significant role in the development of the final "product" for department members.
- independently responds to and follow-ups on request for information based upon acquired knowledge of department/area.
- shares sensitive information with discretion and keeps others informed within department o updates and distributes organization charts as needed
- travel, frequently arranges international travel and coordinates travel arrangements for multiple individuals.
- independently prepares travel itineraries o prepares travel expense reports for principal managers with mínimal supervision
- manage visa requests
- other, manages multiple projects and events as needed across the region
- takes initiative to simplify systems and processes to eliminate unnecessary work.
- mentors others, leads meetings, task forces, or projects.
- contributes to teamwork and development of others by giving informal feedback and coaching.
- creates and uses informal networks to gain support and get things done.
- budget, supports departmental budgets.
- codes and monitors expenses to budget, resolves budget discrepancies and informs manager of action taken.
runs sap budget reports if necessary
- demonstrates basic knowledge of the department budget and is mindful of budget constraints/availability, reallocates budget line items and may reconcile department le.
- creates processes and follows-up on all invoices and purchase orders via ebuy in a timely fashion and troubleshoot any issues in a timely fashion.
- sets up vendors in the ariba system and may be department approver.
*what do you need for the position?
*:
- high school diploma
- at least 3 years of administrative experience
- advanced english
- experience working for multiple managers (desirable)
- intermediate technical skills with administrative software (such as google suite, microsoft suite, concur, ariba, etc)
others:
- good interpersonal skills to work effectively with team members
- strong project management skills
- ability to prioritize own work demands
- verbal and written communication skills
- detail-oriented, strong follow-through skills
- strong sense of urgency as well as a high level of confidentiality
equal opportunity employer
colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (united states positions), or any other characteristic protected by law.
work that matters, fueled by passion for pets
at hill's we have a purpose.
every day around the world, we transform the lives of millions of pe