Executive assistant to the founder join a fast‑growing advisory firm as the founder’s right hand. You’ll manage priorities, systems, and communication across multiple companies — from mexico, fully remote. Full‑time | remote | based in mexico | new york business hours (eastern time) monthly salary: mxn 17 000 apply here: this role is built for a judgment‑driven operator who brings order to complexity, protects time as a strategic asset, and enables the founder to execute at scale. You’ll thrive in a fast‑paced, low‑meeting environment that values clarity, precision, and proactive ownership. If you love anticipating needs before they’re voiced and translating vision into structure, this is where you’ll do your best work. Executive & calendar leadership (core focus) own the founder’s calendar across multiple companies and time zones — ensuring precision, flow, and protected focus blocks. Anticipate scheduling conflicts and align around strategic milestones (board meetings, investor calls, project cycles). Apply judgment to filter what’s urgent, what’s strategic, and what can wait. Keep information flowing through concise summaries, proactive updates, and clear next steps. Communication & stakeholder coordination draft, edit, and adapt written communication to match executive tone when dealing with investors, boards, and senior leaders. Manage correspondence and follow‑ups with speed, professionalism, and context. Coordinate between internal teams, vendors, and partners — ensuring the founder always has the right context before every interaction. Operational rhythm & systems track recurring cycles (board prep, investor updates, quarterly reviews) and prepare in advance. Maintain and refine documentation in notion, ai‑based planners, and crms. Support light project coordination, keeping deliverables aligned across entities. Assist with invoice tracking and other administrative logistics that support operational flow. Candidate & board support (light component) coordinate logistics for board and candidate workflows — ensuring resumes, profiles, and deliverables are tagged and scheduled properly. Liaise with recruiters or team leads to maintain smooth hand‑offs and follow‑through. Who you are a judgment‑driven operator — you filter noise, prioritise strategically, and act with discernment. A fast, precise communicator — you write clearly and can mirror an executive’s tone. A systems thinker — you use structure and pattern awareness to make complexity manageable. Tech‑confident — comfortable with notion, crms, ai task planners, and automation tools. A partner‑minded professional — you think with the founder, not just for them. Calm under pressure, quick without being careless, always two steps ahead. What success looks like the founder’s week runs seamlessly. Priorities are clear, and communication is sharp. You pre‑empt needs before they become requests. Systems stay clean, accurate, and up‑to‑date. Stakeholders trust you as the central point of clarity. What this role is not if you need constant direction, daily check‑ins, or thrive on people‑ops‑heavy work, this won’t be a fit. This is a high‑autonomy role for someone who finds satisfaction in structure, precision, and forward momentum. Administrative support senior specialist – kia kia has a long history of making cars. We need an administrative support senior specialist for a temporary role (3 months) focused on invoice and payment management within the marketing area. Temporary position – provide administrative support to ensure continuity and efficiency of financial processes, especially during year‑end. Typical tasks receive, deliver, and file invoices. Process payments and transfers to external suppliers. Accept and cancel invoices, credit memos, and payment complements. Develop and improve platforms to automate invoice management. Collaborate with marketing, finance teams, and external agencies. Resolve daily administrative and operational issues. Use advanced excel skills and intermediate sap knowledge for financial control. Communicate effectively and negotiate to ensure timely and accurate payments. Provide additional support during year‑end and cover temporary absences. Qualifications advanced proficiency in excel. Intermediate experience with sap. Strong organizational and planning skills. Effective communication and negotiation abilities. Ability to work collaboratively with marketing, finance, and external agencies. Executive assistant – sensay (mexico city) as an executive assistant at sensay, you will provide high‑level administrative support directly to executives, helping to manage schedules, coordinate communications, and facilitate efficient workflow for our ai chatbot startup. What you’ll do manage executive calendars, appointments, and meetings. Coordinate internal and external communications. Organize travel arrangements, event planning, and team logistics. Support project tracking and follow‑up. Assist in preparing presentations, reports, and other executive materials. Collaborate closely with cross‑functional teams. Handle confidential information with discretion. Contribute to fostering a positive office culture. Technical requirements proven experience as an executive assistant or similar role. Strong organizational, communication, and multitasking skills. Proficiency with google workspace, microsoft office, calendar management software. Comfortable with remote and hybrid team environments. Ability to adapt in a fast‑paced startup environment. Fluency in english and spanish highly desired. Familiarity with ai technology and startups is a plus. Based in mexico city office with option for hybrid work. Close collaboration with teams within ±4 hours of eu timezone. Flexible working hours to balance productivity and work‑life harmony. Minimal meetings, maximum efficiency. Access to a vibrant and inclusive work culture backed by a global tech startup mindset. What we offer equity opportunities. Competitive salary and benefits tailored to the mexico city market. Clear career progression paths. Paid sick days and holiday allowance. Annual learning stipend. Regular team retreats, social events, and community building activities. A diverse, inclusive environment valuing autonomy. Visit sensay.io/careers to learn more about our mission and apply today. Executive assistant – mercedes‑benz ag (mexico) provide administrative support to the sales and gds directors at mercedes‑benz méxico. Duties include preparing work agendas, coordinating meetings, and handling travel support. Key responsibilities prepare director’s agenda and coordinate meetings. Prepare detailed information for each meeting/event and book rooms. Travel support: quotation, booking, settlement of expenses. Review emails, follow‑up, and responses. Provide support for ordering office supplies and equipment. Qualifications business administration, economics or similar. Minimum 1 year experience in a similar position. Advanced english proficiency. Location: cdmx (santa fe). Local contract applies; relocation assistance not provided. Diversity & inclusion mercedes‑benz values a diverse workforce and promotes an inclusive culture with equal opportunities for success. Executive assistant – industrial & manufacturing company support the ceo with executive agenda, cross‑functional communication, travel, and board meeting preparation. Key responsibilities manage and prioritize ceo’s calendar. Coordinate domestic and international travel. Serve as main point of contact across business units. Facilitate cross‑functional communication. Draft and review executive communications. Prepare and follow up on board and leadership meetings. Handle budgets, expense reports, and executive approvals. Maintain confidentiality and discretion. Requirements education: bachelor’s in business administration, international business, industrial relations, communications, or similar. Advanced english; second language is a plus. Minimum 5 years experience as an executive assistant or executive coordinator. Proficiency in microsoft 365, sap, oracle, teams, zoom. Experience managing budgets, executive events, kpi reporting. Core competencies executive judgment and discretion. Advanced planning and organizational skills. Results‑driven mindset. Clear professional communication. Cross‑cultural adaptability. Proactive approach to executive needs. Analytical and problem‑solving skills. What we offer dynamically challenging environment. Professional development opportunities. Competitive compensation and benefits. Collaborative culture with work‑life balance. Apply today and take the next step in your career with us. J-18808-ljbffr