This position is the first impression our employees, guests, and clients have upon entering our office as they will sit at the reception desk, and requires a very punctual, professional, polite, and friendly personality.
duties include, but are not limited to:- answer and delegate incoming phone calls- point person for maintenance, shipping, supplies, equipment, errands, etc.- manage front desk phone, faxes, mail, and packages- assist with organizing and scheduling meetings as necessary- organize office operations and procedures including:o partnering with hr to maintain office policies as necessaryo assisting with all corporate certification audits- submit work orders and schedule repairs for general office space and equipmento coordinate with it department as necessary to maintain/repair office it equipment- manage relationships with vendors, service providers, and landlord- order, organize, and maintain office and breakroom supplies- participate in planning and execution of events - lead planning and execution when necessary- participate in budget planning, execution, and monitoringday-to-day example:- opening the office in the morningo make sure all lights are ono brew coffee if neededo unload dishwasher if neededo check phone system for any message left overnighto walk around the office to make sure there are no dirty cups, glasses, etc.
left on desks, and make sure all whiteboards are wiped clean (unless a message has been left to save the information)- maintain office throughout the dayo greet all employees, guests, clients as they enter- ensure each employee badges in- ensure all visitors sign into the visitor register log- inform relevant people when their guest(s) arriveso answer phone and direct calls appropriatelyo ensure all office supplies are stockedo keep coffee brewed as appropriate for the number of people in the officeo assist with large meeting coordination including conference room reservations and catering orders as needed- clear catering from room once team is finished, if appropriateo notify maintenance of any issues- closing office at the end of the dayo dump any coffee leftover from the dayo load dishwasher(s) with any cups left around office and start dishwasher(s)o walk around office to ensure everything is picked up*job segment*:front desk, consulting, administrative, service