Administrative coordinator role
this position involves providing high-level administrative support to multiple colleagues and teams.
you will be working in a dynamic environment, covering a variety of tasks and responsibilities.
the job description
* providing complex diary management, room reservation, conference, domestic and international travel coordination, timesheet administration, expense claims processing, telephone liaison and supporting other administrative matters as needed.
* coordinating tasks with the global team.
* maintaining and understanding corporate records management policies and filing standards.
* reviewing client contracts.
* project administration including setting up project codes and billing.
* uploading documents and information to internal databases.
* maintaining and understanding corporate records management policies and filing standards (electronic and paper).
* preparing and distributing documents in all ms office formats.
* producing excel spreadsheets and pivot tables.
* attending meetings and training sessions as necessary.
* providing cover and support when required.
required skills and qualifications
* highly organized, monitoring and managing multiple tasks and stakeholders, and proven ability to work in a demanding environment.
* technically capable and proficient in ms word, excel, powerpoint, and outlook, teams.
* excellent administration skills including the ability to organize and prioritize to meet conflicting deadlines and multiple tasks.
* a methodical approach to workflow management.
* accurate typing and data entry with excellent grammar and spelling.
* effective oral and written communication skills with a proactive approach.
* flexible, adaptable, and a good team player with excellent people skills.
* ability to follow established systems and processes.
* confident dealing with numbers and spreadsheets.