Position:
document controller & team assistant
location:
san jose del cabo, bcs, mexico
type:
full time (office)
about rockwater homes
rockwater homes is an owner's representative firm specialising in the design and delivery of ultra-luxury residences and hospitality projects across baja california sur. We work with world-class architects, interior designers, and contractors to create legacy-quality residences.
role overview
rockwater is seeking a highly organised, detail-oriented document controller & team assistant to support projects within rockwater homes, ensuring robust document control, clear communication, and effective day-to-day team support. The role works closely with project managers, directors, consultants, and contractors and suits a proactive, methodical professional who values governance, accuracy, and accountability in complex construction projects.
key responsibilities
document control & systems:
• manage all project documentation across design, procurement, and construction phases using procore and company systems
• implement and maintain document control procedures, including version control, naming conventions, and approval workflows
• control the issue and receipt of drawings, specifications, reports, contracts, rfis, submittals, and site instructions
• maintain accurate document registers and trackers to ensure information is current, complete, and approved
• ensure timely distribution of documentation to internal teams, consultants, contractors, and clients
• archive and prepare documentation for project handover and close-out
reporting & coordination:
• track outstanding information, approvals, and actions, proactively following up to avoid delays
• coordinate document flow between consultants, cost managers, contractors, and site teams
• assist with meeting coordination, including agendas, minutes, and action logs
team & administrative support:
• provide day-to-day administrative support to ownership
• coordinate meetings, schedules, and general office administration
candidate:
• 3–6+ years of experience in document control, project administration, or team assistant roles, within construction or real estate development
• strong proficiency with procore
• excellent organisational skills with exceptional attention to detail
• strong written and verbal communication skills in english and spanish
• high level of professionalism, discretion, and reliability
• comfortable working across multiple projects in a fast-paced environment
• strong proficiency in microsoft office (excel, word, outlook); experience with reporting tools is an advantage
• local experience in baja california sur construction market is preferred