Important:
this is a
100% on-site position.
please apply only if you are able to work on-site and meet the required english proficiency level.
position: administrative support specialist (advanced english c1)
we are seeking a highly organized, proactive, and detail-oriented
administrative support specialist
to streamline our day-to-day business operations, improve internal coordination, and enhance communication with our clients and suppliers. This role demands strong analytical skills, the ability to maintain discretion, and advanced proficiency in english.
key responsibilities:
administrative & communication support
* professionally manage calls, emails, and communications in both english and spanish.
* maintain employee records and support administrative processes, ensuring accuracy and compliance.
* prepare clear and concise reports, presentations, tables, and graphs for internal and management use.
* handle sensitive and confidential information with the utmost integrity.
procurement & operations support
* assist in supplier sourcing, requesting quotations, conducting negotiations, and overseeing purchasing processes.
* coordinate payments, evaluate freight costs, and follow up on product deliveries according to locations and deadlines.
* prepare comprehensive weekly and monthly reports, including quotations, purchase orders, deliveries, pre-closings, and invoicing.
data & document management
* ensure swift and accurate data entry into internal systems.
* manage document control, filing, and archiving in both physical and digital formats.
* maintain an organized workspace, ensuring proper equipment and resource management.
candidate profile:
education:
* bachelor's degree in administration, international business, languages, or a related field.
experience:
* 3–5 years of experience in administrative roles, demonstrating proven advanced english (c1) proficiency in both written and verbal communication.
technical skills:
* strong proficiency in microsoft office suite (excel, word, powerpoint).
* familiarity with internal platforms, filing systems, and basic procurement or logistics processes.
* ability to create professional reports, data visualizations, and impactful presentations.
core competencies:
* bilingual fluency in english and spanish.
* exceptional written and verbal communication skills.
* excellent organizational abilities with keen attention to detail.
* quick and accurate data entry skills.
* strong analytical and reporting capabilities.
* high level of confidentiality, responsibility, and professionalism.
* proactive, adaptable, and collaborative mindset with excellent time management and prioritization skills.
why join us?
become a part of a dynamic, professional, and collaborative team where your contributions directly impact the company's growth and excellence. This role offers ample opportunities to develop your administrative, hr, and operational skills while thriving in a fast-paced environment.
job type:
full-time, permanent