Administrative support specialistwe are looking for a highly organized and detail-oriented administrative support specialist to support a fast-paced hr operations and recruiting team.this role is ideal for someone who enjoys administrative work, keeping information organized, following up on pending items, updating records, coordinating tasks, and making sure nothing falls through the cracks.
the position will support the handoff of information between teams and help ensure that internal processes move smoothly, accurately, and on time.this is not a full-cycle recruiting role.
the main focus is administrative coordination, attention to detail, communication, documentation, and follow-up.key responsibilitiesmaintain accurate records, trackers, spreadsheets, and internal documentationreview and organize information received from different teamssupport handoffs between recruiting and hr operations by ensuring information is complete and accuratefollow up on pending items, missing details, and process updatescoordinate schedules, confirmations, appointments, and internal communication as neededsend clear follow-up messages and coordination emails to internal teams or candidatesassist with onboarding-related documentation, start date coordination, and internal notificationsupdate candidate or employee information in internal systemshelp the team stay organized during high-volume periodstake notes, ask questions, and escalate missing or unclear information when neededsupport daily administrative tasks with accuracy, confidentiality, and urgencyrequirements~1–2 years of experience in administrative support, hr administration, operations support, recruiting support, or a similar role~ strong attention to detail and ability to work with accurate information~ excellent organization and follow-up skills~ clear written and verbal communication skills in english and spanish~ ability to manage multiple tasks and priorities in a fast-paced environment~ comfortable working with spreadsheets, trackers, documents, email, calendars, and internal systems~ ability to handle confidential information professionally~ proactive mindset, adaptability, and willingness to learn~ strong note-taking skills and ability to ask the right questions when something is unclearwhat we offerfull legal benefitspaid trainingpermanent employment contractmexican official holidaysvacation starting after the third monthfree nutritional and psychological supportsupport for courses, certifications, books, and professional developmentcompany discounts and benefitson-site position at intermallthis is a great opportunity for someone who is reliable, organized, communicative, and detail-oriented, and who enjoys helping teams stay on track through strong administrative support.