Executive assistant to chief executive officer
executive assistant to chief executive officer
executive assistant to entrepreneur & hospitality industry leader
location: remote, est availability
about the role
we're seeking a proactive, detail-obsessed, and emotionally intelligent executive assistant to support dan ryan—entrepreneur, podcast host, hospitality industry connector, and partner in multiple businesses (agency 967, defining hospitality, bermanfalk, and more).
this is not a task-runner role. You’ll be the air traffic controller, relationship manager, and operations partner who keeps dan focused on high-leverage work.
you will:
* own dan’s calendar with strategy, not just scheduling
* coordinate across multiple businesses and personal commitments
* handle bookkeeping coordination and vendor payment support
* track sales pipelines, podcast production, and team deliverables
* support dan’s personal brand with social media scheduling, podcast content repurposing, and digital asset updates
* assist with personal task management and family calendar organization
* you’ll thrive if you love a dynamic environment, can move fast and thoughtfully, and find satisfaction in keeping a high-performing founder sane and on-mission.
responsibilities
executive operations
* calendar management across multiple time zones and priorities
* prepare dan for meetings with context and briefing docs
* inbox triage and light communication drafting (emails, texts, linkedin dms)
* weekly "what's coming / what's outstanding" review with dan
relationship management
* maintain a crm or relationship tracker of top clients and podcast guests
* schedule regular follow-ups, thank-you notes, and pulse-checks
* draft and manage outreach for podcast guests and speaking events
* categorize and upload receipts, coordinate with bookkeeper/cpa
* track pos, vendor payments, and budget-related follow-ups
* maintain quarterly reporting systems and dashboards (can train on tools)
social media & brand support
* draft and schedule social media posts based on podcast and newsletter content
* maintain and update personal website and digital brand assets
* organize and surface quotes, clips, and episode highlights for repurposing
* track podcast production timelines and follow-ups
* maintain an active deal/pipeline/project tracker for model rooms, sales opportunities, and other projects
* coordinate across agency 967, bermanfalk, defining hospitality, and other priorities
personal & family calendar management
* assist with personal tasks and home-related projects
* manage family calendar and coordinate school, sports, and appointments as needed
* have 3+ years supporting a busy entrepreneur, investor, or executive
* are organized to a fault and allergic to dropped balls
* have strong written communication skills
* can switch gears between strategic planning and logistical detail
* are tech-savvy (google workspace, ms office, quickbooks basics, short form video editing)
* know how to read the room and anticipate what’s needed next
* love creating calm from chaos
nice-to-haves
* experience in hospitality, social media, sales, and relationship building
* bookkeeping familiarity or past collaboration with a controller
* lives in or has worked with clients in or near eastern time usa
why this role is different
this is an opportunity to plug into a network of influential people, businesses, and creative ventures. You’ll have the autonomy to improve systems, grow your skill set, and become an irreplaceable partner—not just an assistant. We’re looking for someone who’s interested in sticking around and becoming indispensable, not just getting the job done.
seniority level
* seniority level
mid-senior level
employment type
* employment type
contract
job function
* job function
administrative, consulting, and general business
* industries
outsourcing and offshoring consulting and hospitality
referrals increase your chances of interviewing at lateam partners by 2x
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