Accounts receivable coordinator – job description
the ar coordinator plays a vital role in ensuring the accuracy and timeliness of customer invoicing, payment application, and account reconciliation. This entry-level role is ideal for someone looking to build a strong foundation in corporate accounting while gaining hands‑on experience in billing and collections. Responsibilities include generating invoices, monitoring outstanding balances, following up with customers to ensure timely invoicing, and maintaining accurate and up‑to‑date records. The right candidate will possess a positive attitude, strong energy, and a desire to be successful.
key responsibilities
* prepare and send customer invoices based on timecards, contracts, or purchase orders in a timely and accurate manner.
* collaborate with internal teams and clients to resolve billing issues such as hour or rate discrepancies.
* maintain organized records of invoices, payments, and customer communications.
* assist customers in monitoring and managing their project spend.
* support month‑end close and audit preparation.
* assist with special projects and continuous improvement efforts.
qualifications
* bachelor’s degree in accounting, business, or a related field (or equivalent experience).
* strong attention to detail and organizational skills.
* proficiency with microsoft excel and familiarity with accounting software (experience with erp systems is a plus).
* excellent interpersonal and verbal communication skills.
* self‑motivated and team‑oriented, with a willingness to learn and grow.
* ability to manage multiple priorities in a fast‑paced environment.
accounts receivable analyst – role overview
the analyst manages the full lifecycle of company receivables, ensuring accurate electronic billing in compliance with cfdi 4.0 requirements, performing detailed credit risk analysis, and executing effective collection strategies. This role is critical to maximizing cash flow, maintaining financial accuracy, and minimizing risk across retail, wholesale, and e‑commerce channels.
billing & tax compliance
* generate and validate electronic invoices (cfdi 4.0) for wholesale and e‑commerce channels accurately and on time.
* manage tax cancellations, substitutions, and payment complements (crp).
* verify customer tax ids (rfc) and fiscal regimes prior to billing to ensure compliance with current tax legislation.
* review and analyze credit applications for new and existing customers.
* assess payment capacity and assign/adjust credit lines based on historical behavior and financial risk.
* monitor adherence to credit terms and propose suspension of accounts for high‑risk customers.
collections & portfolio recovery
* execute both preventive (pre‑due date) and corrective (past‑due) collection actions.
* contact customers directly to negotiate payment schedules and settlement agreements.
* actively work to reduce days sales outstanding (dso) and minimize the ageing of the portfolio.
* apply customer payments in the erp system against the corresponding invoices.
* perform daily and monthly reconciliations between billing, bank statements, and accounting records.
* identify and resolve unapplied payments or discrepancies in customer account statements.
analysis & reporting
* generate weekly aging reports and collection forecasts.
* monitor collection effectiveness and error rates in billing.
* identify trends in payment delays and suggest process optimizations for the sales and operations teams.
* assist with other responsibilities based on business needs.
qualifications
* bachelor’s degree in accounting, finance, business administration, or a related field.
* 2–4 years of experience in high‑volume billing, credit analysis, and collections, ideally within retail or e‑commerce environments.
* strong analytical skills, including proficiency with excel (pivot tables, vlookups, data visualization).
* experience working with erp systems such as sap, netsuite, odoo, or similar platforms.
* solid understanding of mexican tax regulations, including iva, isr, and cfdi 4.0.
* detail‑oriented, highly organized, and able to manage multiple priorities effectively.
* strong communication and negotiation skills with a proactive, problem‑solving mindset.
* professional proficiency in english is required as it is the company’s primary business language.
benefits & eeo statement
this contract position may be eligible for select benefits through the payrolling agency, including medical, dental, and vision insurance options and 401(k). Ariat is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis protected under federal, state, or local law. Ariat is committed to providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, please contact the recruitment team.
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