The administrative & programs coordinator ensures the smooth operation of mdc's front office while supporting the successful planning and execution of school and community programs (such as parent nights, teacher appreciation, super saturday, mom's groups, offsite events, and special initiatives).
this role does not run the programs directly but instead works alongside program leads and the management team to anticipate needs, ensure logistics are covered, maintain clear communication with families, staff, and those involved to make sure events are well-supported and organized.
the position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple responsibilities while creating a welcoming environment for families and visitors.
key responsibilities:
front office & administrative support
* serve as the first point of contact for families, visitors, and partners; provide a professional and welcoming environment
* answer calls, manage emails, schedule appointments, maintain calendars and order supplies
* prepare agendas, take meeting notes, and support leadership with documentation
* organize and maintain office files, records, and supplies
* handle data entry, reports, and basic translations (english/spanish)
* support onboarding of new staff/volunteers as needed
programs & events coordination
* work with program leaders to anticipate needs and logistics for events (parent nights, teacher appreciation, offsite activities, etc.)
* coordinate communication to families, staff, and partners to ensure clarity and consistency
* prepare materials, supplies, reservations, and checklists to ensure events run smoothly
* track timelines and tasks to ensure programs/events are well-executed
* provide on-site support during events when needed (set-up, sign-in, logistics)
general office & team support
* assist the management team and co-founders with administrative requests
* receive deliveries, sort mail, and ensure the office is stocked and organized
* contribute to a collaborative, positive, and mission-driven environment
tipo de puesto: tiempo completo
sueldo: a partir de $14,400.00 al mes
beneficios:
* días por enfermedad
* estacionamiento de la empresa
* seguro de gastos médicos
* servicio de comedor
* vacaciones adicionales o permisos con goce de sueldo
lugar de trabajo: empleo presencial